Admin Secretary / Personal Assistant

Rayhun HR Consulting Limited is a leading human resources firm specializing in customized recruitment solutions for businesses of all sizes.
Our client in the hospitality industry seeks to recruit for an .
Admin Secretary / Personal AssistantJob Summary: The ideal candidate will demonstrate strong communication skills, exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced hospitality environment. This role requires professionalism, discretion, and a strong commitment to operational excellence.
Key Accountabilities

• 
  
• Executive Scheduling & Calendar Management
  
  • 
    
  • Manage the Managing Director’s calendar, including scheduling appointments, coordinating internal and external meetings, and arranging local and international travel.
    
  • Ensure timely reminders, daily briefs, and efficient time management support.
    
  
  
• Executive Communication & Correspondence
  
  • 
    
  • Handle phone calls, emails, and official communication on behalf of the Managing Director.
    
  • Act as a primary liaison between the MD, staff, clients, partners, and other stakeholders.
    
  
  
• Document & Report Preparation
  
  • 
    
  • Draft, review, and format letters, reports, presentations, and other executive documents.
    
  • Prepare meeting minutes, follow-up action points, and ensure timely execution.
    
  
  
• Records & Information Management
  
  • 
    
  • Maintain an organized filing system for both physical and digital records.
    
  • Ensure confidentiality and secure management of sensitive documents.
    
  
  
• Office Coordination & Operations Support
  
  • 
    
  • Oversee general office supplies, inventory, and coordination of office equipment to ensure smooth daily operations.
    
  • Support administrative logistics for hospitality-related activities when required.
    
  
  
• Front Office & Guest Support
  
  • 
    
  • Receive and attend to high-level visitors, partners, and clients on behalf of the Managing Director.
    
  • Provide professional customer service and ensure a positive first impression.
    
  
  
• Project & Event Coordination
  
  • 
    
  • Assist the Managing Director with coordination of hotel projects, operational initiatives, events, and special assignments.
    
  • Ensure timely follow-up on project timelines and deliverables.
    
  
  

Key Requirements

• 
  
• Bachelor’s degree in Business Administration, Office Management, Hospitality Management, or a related field.
  
• 1–2 years of experience in administrative support, executive assistance, or PA roles—hospitality experience is an added advantage.
  
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and Google Workspace.
  

How to Apply
Qualified candidates to apply via email info@rayhun.co.ke clearly indicating the position they are applying for on the email subject as “Admin Secretary”by COB 19th December 2025.
Gross Pay: Kes. 30,000 - 40,000
Due to the urgency, application will be reviewed on a rolling basis.
NB: Only short-listed candidates will be contacted. (Female Candidates are encouraged to apply)
Rayhun HR Consulting Ltd is a proud equal opportunity employer and does not discriminate the applicants on any basis.