New
2 weeks ago
Admin & Finance Manager
Human Practice Foundation Kenya
Admin & Office
NGO, NPO & Charity
Confidential
Easy Apply
Job Summary
Will be responsible for overseeing all aspects of budgeting; financial management and reporting; contract/sub-award procurement and management; human resources management, asset management and logistics.
- Minimum Qualification : Bachelors
- Experience Level : Mid level
- Experience Length : 3 years
Job Description/Requirements
Working Hours: 40 hours per week
Job Location: Nanyuki
Human Practice Foundation Kenya (HPF) is an international NGO working in Kenya and Nepal with headquarters in Denmark.
What we do: We support schools, quality education, and entrepreneurial projects that give children and their communities the power to create a better future. We are currently supporting nearly 37 schools in Kenya.
We are seeking an analytical, organized, and detail-oriented Admin & Finance Manager who possesses strong organizational skills and a structured approach.
Job Purpose: Will be responsible for overseeing all aspects of budgeting; financial management and reporting; contract/sub-award procurement and management; human resources management, asset management and logistics.
Job Responsibilities:
1. Develop, manage, and monitor budgets, financial reports, and projection of funding needs.
2. Manage project financial operations and financial reporting.
3. Develop and implement accounting and reporting systems for project expenditures and provide guidance and training to project staff on financial procedures.
4. Provide ongoing financial administration to the organization, including the processing of approvals for procurements, contractor agreements, and vendor invoices.
5. Acts as the focal point with external entities such as the auditor and tax authorities, etc.
6. Develop, improve and document administrative procedures.
7. Coordinate all administrative activities related to the organization’s personnel management and participate in payroll processes.
8. Ensure compliance to all legal requirements related to Finance and HR e.g. VAT, tax, accounts, other reporting etc.
9. Coordinate administrative functions, including budget, personnel, meetings, events and clerical duties and logistics for project and donor visits.
10. Provide support on HR-related matters.
11. Close collaboration with headquarters on the key financial matters outlined above, including timely financial reporting.
The Admin and Finance Manager will have one direct report supporting with daily admin and finance matters.
Requirements
- BSc degree in Finance, Accounting or Economics.
- 3-5 years of proven work experience as a Finance Administrator, Finance Assistant, or in a similar role.
- Strong accounting expertise, including the ability to set up and maintain an accounting system, prepare annual accounts, and provide documentation for auditors.
- Advanced proficiency in MS Excel, including creating spreadsheets, charts, and using financial functions.
- Experience working in a non-profit foundation is highly valued.
- HR experience in a non-profit setting is beneficial but not required.
- Strong oral and written communication skills in English.
- Excellent interpersonal skills and a collaborative team player.
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