Office Administration Assistant

Office Administration & Records Management

• Maintain well-organized physical and electronic filing systems for company records, contracts, invoices, and correspondence.
• Track office expenses and ensure proper documentation for audit and reporting purposes.
• Manage general office administration tasks and provide administrative support across departments.

Petty Cash & Finance Coordination

• Manage petty cash operations including disbursements, reconciliations, and monthly reporting.
• Prepare and submit expense documentation to the finance team for review and posting.
• Coordinate closely with the finance department on administrative costs, supplier payments, and expense control.

HR Administration & Employee Welfare

• Maintain up-to-date employee records in compliance with Kenyan labour regulations.
• Support HR administrative tasks including onboarding documentation, leave tracking, and staff files.
• Coordinate employee welfare initiatives, staff engagement activities, and internal office events.
• Assist with preparation of HR-related reports as required.

Statutory & Monthly Compliance Tasks

• Support the submission of monthly statutory obligations including PAYE (KRA), NSSF, NHIF, Housing Levy, etc
• Assist in compiling supporting schedules and documentation for statutory filings.
• Ensure compliance deadlines are met and records are properly maintained for audits.