OFFICE ADMINISTRATOR / RECEPTIONIST
Easy apply
New
Job summary
<p>Welcome and attend to visitors, clients, and suppliers in a professional and courteous manner.</p>
Min Qualification:
Diploma
Job descriptions & requirements
JOB TITLE: OFFICE ADMINISTRATOR / RECEPTIONIST
NATURE OF JOB: FULL TIME
SALARY: KSHS. 30,000
JOB LOCATION: RUAI (EASTERN BYPASS, NAIROBI)
DUTIES AND RESPONSIBILITIES
Front Office / Reception Duties
- Welcome and attend to visitors, clients, and suppliers in a professional and courteous manner.
- Answer, screen, and forward incoming phone calls; manage voicemail messages.
- Manage the company’s general email inbox, responding or redirecting as appropriate.
- Maintain a tidy, organized, and professional reception and waiting area.
- Handle inquiries and provide basic information about the company and its services.
Administrative Support
- Schedule and coordinate meetings, appointments, and conference calls.
- Prepare and circulate internal memos, letters, and notices.
- Maintain accurate filing systems (physical and digital), including contracts, tender documents, and project files.
- Assist with preparation of reports, presentations, and spreadsheets for management.
- Track office supplies and initiate orders for procurement when necessary.
- Support internal communication by coordinating between departments and staff.
Accounting & Financial Support
- Assist with basic accounting tasks such as preparing invoices, receipts, and petty cash records.
- Record and track office-related expenses.
- Support finance/accounting teams in document preparation for audits or financial reporting.
Tender & Project Documentation
- Assist in the preparation, organization, and submission of tender documents.
- Ensure tender files and project documentation are complete, accurate, and properly stored.
- Liaise with project managers or engineers to obtain necessary documentation for tenders and contracts.
Office Management
- Ensure smooth day-to-day office operations.
- Coordinate maintenance and servicing of office equipment (printers, computers, phones).
- Maintain records of staff attendance, leave, and other administrative logs.
- Monitor compliance with company policies and procedures within the office.
Miscellaneous / Ad-hoc Tasks
- Support management with any special projects or assignments.
- Organize company events, workshops, or staff training sessions as needed.
- Handle correspondence, courier deliveries, and other logistical tasks.
- Act as a point of contact for vendors, service providers, and contractors.
KEY REQUIREMENT SKILLS AND QUALIFICATION
- Diploma or Degree in Business Administration, Accounting, or a related field.
- Proven experience in front office administration and administrative support, preferably in engineering or construction.
- Basic accounting knowledge.
- Proficiency in MS Office (Word, Excel, Outlook).
- Strong organizational, communication, and interpersonal skills.
- Ability to multitask, prioritize, and work under minimal supervision.
- Experience in tender documentation is an added advantage.
HOW TO APPLY
- If you meet the above qualifications, skills and experience share CV on recruitment@britesmanagement.com
- Interviews will be carried out on a rolling basis until the position is filled.
- Only the shortlisted candidates will be contacted.
Important safety tips
- Do not make any payment without confirming with the BrighterMonday Customer Support Team.
- If you think this advert is not genuine, please report it via the Report Job link below.
