PERSONAL ASSISTANT (PA)

Key Responsibilities

Manage executive calendars, schedule meetings, and coordinate travel arrangements.

Handle correspondence including emails, calls, reports, and presentations.

Prepare, edit, and maintain official documents, records, and filing systems.

Organize and coordinate internal and external meetings, ensuring agendas and minutes are prepared.

Liaise with clients, suppliers, and regulatory bodies on behalf of senior management.

Monitor deadlines, follow up on tasks, and ensure timely completion of projects.

Support HR and administrative functions including onboarding, staff communication, and welfare initiatives.

Maintain confidentiality and exercise discretion in handling sensitive information.

Provide general office support to ensure smooth day-to-day operations.

Assist in coordinating production schedules, compliance documentation, and quality audits relevant to the food industry.

Qualifications

Diploma or Bachelor’s degree in Business Administration, HR, or related field.

3–5 years’ experience in a PA/Executive Assistant role within a corporate or manufacturing environment.

Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).

Strong organizational and time-management skills.

Excellent written and verbal communication abilities.

High level of integrity, discretion, and professionalism.

Desired Attributes

Ability to multitask and prioritize effectively.

Strong interpersonal skills with a customer-service orientation.

Problem-solving mindset and proactive approach.

Attention to detail and commitment to quality.

Familiarity with food production processes, compliance requirements, and industry documentation is an added advantage.