2 months ago
HR Admin Advisor (Kenya)
BrighterMonday Consulting
Human Resources
Manufacturing & Warehousing
Confidential
Easy Apply
Job Summary
Work closely with Head of HR and functional leadership team to implement HR strategy and plans that support the delivery of the overall business objectives. Continually balance the people agenda with the commercial reality of the organization
- Minimum Qualification : Bachelors
- Experience Level : Mid level
- Experience Length : 4 years
Job Description/Requirements
Department: Human Resources
Site Location: Kenya
OU/Country: Kenya
Revision number: 001
Job Purpose:
▪ Why does the job exist?
• Work closely with Head of HR and functional leadership team to implement HR strategy and plans that support the delivery of the overall business objectives. Continually balance the people agenda with the commercial reality of the organization.
• Support with end-to-end employee life cycle processes
Reporting Relationships: Head of HR
Measurement/Performance Indicators
• To provide strategic and tactical HR services to the business.
• Be a go-to person on all HR issues in the business, helping to resolve issues promptly
• Recruitment and Talent Management
• Payroll Management
• Fair knowledge of Talent development, Succession planning, training needs assessment and training plans development
• Knowledge of labor practices and legislations
• Ensure peaceful industrial harmony
Principal Accountabilities:
1. Employee Relations Support
• Assist in resolving employee queries and concerns in a timely and professional manner.
• Support the implementation of employee engagement initiatives and feedback mechanisms.
• Help monitor workplace culture and escalate issues as needed.
2. HR Policy Implementation
• Support the consistent application of HR policies and procedures across departments.
• Assist in educating employees and line managers on HR policies and updates.
3. Payroll Management
• Managing the monthly payroll with no errors and timely processing
• Manage the relationship with the vendor
• Ensure compliance with all statutory bodies and timely remittance of deductions
• Timely analysis of employee total rewards data and any data requests
4. Recruitment & Onboarding
• Coordinate recruitment logistics including scheduling interviews and communicating with candidates.
• Support onboarding processes to ensure smooth integration of new hires • Maintain accurate recruitment and onboarding records
5. Performance Management
• Assist in the administration of performance review cycles.
• Support line managers with documentation and tracking of performance objectives and development plans for Key talent.
6. Data Management & Reporting
• Maintain accurate HR records and employee data in HR systems
• Prepare regular and ad-hoc HR reports to support decision-making
7. Learning & Development
• Coordinate logistics for training sessions and workshops
• Track employee participation and feedback on learning initiatives
8. HR Projects & Initiatives
• Provide administrative and coordination support for HR projects and change initiatives
• Collaborate with other cross functional team members to ensure timely delivery of project milestones
9. Compliance & Audit Support
• Assist in ensuring HR practices comply with labor laws and internal policies
• Support internal and external HR audits by preparing required documentation
Internal & External Relationships:
• HR colleagues in CoE
• Heads of Departments/ Units
• Employees
• Vendors - Fleet & Staff Outsourcing Agencies
• Agencies (3rd party, Security, Recruiting, etc.)
Knowledge, Skills & Experience Needed:
Qualifications:
• Bachelor’s degree in Human Resources or a relevant field
• Postgraduate Diploma in Human Resources is an added advantage
• Member of IHRM in good standing
Experiences: (What experience brings success to this role)
• 4+ years’ experience as an HR generalist (working within an integrated HR model and a broad generalist background.
• Experience in the manufacturing sector/ FMCG
• Working knowledge of Change Management
• End to end payroll management and working with a 3rd party payroll service provider
• Talent Management and Resourcing experience
• Networking/ relationship building
• Willingness to learn and drive positive change within the organisation.
Competencies required:
Required Behavioural Competences:
• Bold - Fearless, pioneering, and passionate, open and honest, having accountability and integrity, reaching out and connecting, sharing views, taking feedback, speaking up and making a difference.
• Energetic - Adapting with agility to stay ahead, responding at speed, building momentum, evolving to overcome every obstacle in our way.
• Striving - Raising the bar, pushing performance, aiming high and achieving more
• Together - powering our pioneering spirit, helping each other unleash potential, innovating and exciting, sharing and celebrating.
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