Project Administrator for a Safari Group

Project Administrator for a Safari Group

Our client, a Safari company with offices in Nairobi, is looking for an experienced for a Project Administrator to assist the Project Director with the various projects that are currently in place. The Successful candidate will be responsible for various administrative duties surrounding projects, these may include documentation, meeting management, logistical management, and using time management skills to help the teams stay on track. He/She has to critically focus on the recording of information, decisions made, and action items. These need to be managed through a task-orientated approach, up until their full and complete execution by the team.

Duties

• Administer all registration, data input & scheduling around the group Green Building requirements

• Coordinate project tasks (ToDo's) and capture onto relevant platforms as Task Sheets

• Compile project directories of professionals and important stakeholders for every project

• Issue agendas, take minutes of relevant meetings or  recordings

• Keep up to date the team calendar

• Coordinate all team travel requirements, listed on a Team Travel Schedule

• Record & update RFi and SI Tracking Log & follow-up discrepancies

• Control and issue stationery as required. Coordinate & compile all printing & plotting requests by team

• Ensure Standard Filing protocols are followed by the entire team

• Liaise with external professionals, stakeholders, authorities, etc. as & when required on most appropriate platforms

• Ensure that all suppliers used for projects are regularly vetted and then shared with PPM to be added to directories. Manage the Projects Sample Room, arrange logistics of getting samples couriered, ensure samples used in the field are returned, organise the room in a logical orderly fashion

• Manage the renewal of all subscriptions, ie. Smartsheet, Green Building Council, Fidic, PMi, etc.

• Ensure that Close-Out meetings are conducted with the team, track progress on compiling of relevant documents to be issued to operations

Requirements

• Bachelors degree in a relevant field 

• Minimum 5 years of relevant experience

• Projects Planning and Management or any other relevant degree required

• Knowledge on project administration | management | coordination experience

• Impeccable typing & minute taking skills

• Previous construction experience or exposure

• Planning & task management experience

• Office organisation skills

Monthly gross salary: Negotiable depending on experience

Position Level: Mid level

Location: Nairobi, Kenya

Deadline: 18th of June, 2023

Applications: https://bit.ly/43eyvqF

We endeavour to make contact with all of our applicants, but unfortunately high volumes of applications make this unrealistic. If you do not hear from us within two weeks your application has not been successful on this occasion. This does not mean you will not be considered for future roles so please keep an eye on our job board and apply for positions that match your skills and experience. 

*** Summit Recruitment & Search, as a policy, does not charge any fee as a pre-employment or post-employment requirement***