Administrative Assistant

Requirements

• A minimum of a Certificate in Business Administration, Business Management, Office Administration, or related fields.
• A minimum of a C plain in the Kenya Certificate of Secondary Education (KCSE).
• A minimum of one (1) year of experience, preferably in a valuation firm, real estate sector or related sector.
• Proficiency in computer applications such as MS Office applications, Google Workspace, Zoho Workplace, and familiarity with information technology and digital tools.
• Strong communication and customer service skills.
• Ability to handle confidential information with keen attention to detail.
• A fast learner with the ability to multitask effectively.
• Familiarity with regulatory requirements relevant to the Real Estate sector will be an added advantage.
• Certificate in Accounting and Management skills or KATC will be an added advantage

Duties/Responsibilities

• Communication management – handling phone calls, emails, and other correspondence; acting as a liaison between staff and clients.
• Document management – drafting letters, reports, presentations, and other business documents.
• Filing and data entry – maintaining organized physical and electronic filing systems.
• Office operations – ordering stationery, water, other refreshments for staff and visitors, and other office supplies; managing inventory.
• Assisting with data entry, record-keeping, and report preparation.
• Coordinate the processing of paperwork for all Search Certificates, Maps, Mutations, Rates, and Rents acquisition in a timely manner to ensure closure of assignments as quickly as possible
• Reception duties – receiving visitors, directing them appropriately, and responding to inquiries.
• Guide and supervise outsourced support staff.
• Manage the cleanliness of the offices.
• Any other duties that may be assigned from time to time.