Document Scanning & Data Management Assistant
Job summary
We are seeking a detail-oriented Document Scanning & Data Management Assistant to scan, organize and upload legal and property documentation into a shared storage system. The role will also transfer files from law firm folders, ensuring documents are accurately named, organized and securely stored.
Job descriptions & requirements
Role Objective
Support a document digitization and records management exercise by accurately scanning, organizing, renaming, uploading and transferring documents into the designated shared storage folder.
Key Responsibilities
• Scan documents including agreements for sale, IDS, KRA PIN certificates, sub-leases, transfers and sectional titles.
• Save, rename and organize scanned documents accurately.
• Upload scanned files into the designated joint storage folder.
• Transfer data from law firms’ folders to the joint storage folder.
• Follow written instructions and established document management procedures.
• Maintain accuracy and confidentiality when handling documentation.
Qualifications & Experience
• KCSE minimum grade C Plain.
• Basic computer literacy, including operating scanners, saving and renaming files, and navigating shared drives.
• Ability to read and follow written instructions in English.
• Diploma or Degree, completed or in progress, in Records Management, Business Administration or a related field is an advantage.
• Previous administration, filing or document management experience is an advantage.
• Nairobi-based or able to commute throughout the exercise.
• Must be fully available for the entire exercise. Applicants currently working or attending classes may not be suitable.
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