New
2 weeks ago

Job Summary

We are looking for an HR and Administration Manager to support our Human Resources department. You will act as the first point of contact for HR-related queries from employees and external partners. Your main administrative duties include maintaining personnel records, managing HR documents (e.g. employment records and onboarding guides),

  • Minimum Qualification:Bachelor
  • Experience Level:Mid level
  • Experience Length:5 years

Job Description/Requirements

Company Description
Bestcare Facility Services is the one-stop shop for 10+ services for the home, garden, and business. As a leading provider of facilities management services across Kenya, We also offer recruitment services to both international and local companies. Over 5,000 domestic and commercial clients entrust us with the hard job of making their homes and businesses feel and look fantastic. From basics such as cleaning and office services to electrical and mechanical maintenance, our experienced staff enable our customers to relax and focus on their core business.

Within our portfolio of recruitment agency services, we work on one-off job placements, as well as contract-based higher volume recruitment for our larger clients. Our delivery model is based on deep industry expertise across Permanent, Temporary, and Contracting recruitment markets. We understand the needs and challenges of our clients and employ all our expertise to meet them quickly and effectively.  

Job brief 
We are looking for an HR and Administration Manager to support our Human Resources department. You will act as the first point of contact for HR-related queries from employees and external partners. Your main administrative duties include maintaining personnel records, managing HR documents (e.g. employment records and onboarding guides), updating internal databases and various aspects of office management. Our ideal candidate has experience with HR procedures and can juggle various administrative tasks in a timely manner.

Key Duties and Responsibilities;
  • Planning HR and administration activities
  • Overseeing recruitment
  • Managing the payroll function
  • Developing and ensuring compliance with organization policies and procedures
  • Running employee relations programs
  • Overseeing the office management function
  • Leading the HR department
  • Other projects and responsibilities as added at the company’s discretion.
  • Manage PAYE Tax Returns within the legal deadline
  • Perform payroll deductions and reconciliation of Payroll Accounts.
  • General office administration  

Other Duties and Responsibilities;
  • Find clients and foster long-term relationships  
  • Partner with our sales team to ensure the right match is made  
  • Search and match qualified candidates, through company database, social media channels, job boards and other resources;
  • Negotiate salary and employment offers
  • Interview candidates face-to-face and by telephone/Skype;
  • Coordination of candidate interviews with the client, including travel arrangements and accompanying candidate to client;
  • Interview preparation and coaching of candidates;
  • Certificates verification and reference checks;
  • Preparation and submittal of proposals on, or before, client’s deadline
  • Follow up actions with candidates, regarding the results of their interviews;
  • Proactive pool management for strategic profiles;
  • Reviewing recruitment policies to ensure effectiveness of selection techniques and improvement of the recruitment procedure
  • Completing timely reports on employment activity
  • Making recommendations to company hiring managers  
  • Partnering with hiring managers to determine staffing needs  
  • Communicating employer information and benefits during screening process  
  • Coordinating interviews with the hiring managers  
  • Performing in-person and phone interviews with candidates  
  • Performing reference and background checks  
  • Keep detailed records of past applicants' information, including resumes, assignments and interview evaluations  .

Required Qualifications;
  • Minimum of a Diploma in Human Resources Management or a related field.
  • Degree level qualification in HR or related business fields, will have an added advantage.
  • Ideal candidate will have a minimum of 5 years’ experience in a HR or related position in a busy office
  • Work experience as an HR & Admin Officer, HR Administrative Assistant or similar role
  • Expert business and organizational planning ability
  • Vast experience in team leadership
  • Successful experience in employee relations
  • Excellent written and verbal communication.
  • Proven ability to multitask .
  • Proven skills in social media channels like LinkedIn, facebook etc.
  • Pleasant and outgoing personality with empathy and resilience.
  • Ability to generate reports weekly, monthly, quarterly and annually.
  • Good knowledge of the Kenya labor laws and employment act.
  • Excellent written and verbal communication skills
  • Strong working experience with accounting systems.
  • 3 – 5 experience working with Wages and Salaries payrolls
  • Experience - Working with both hourly daily and salaried individuals

Compensation will be based upon experience, and opportunities exist for the right person to share in the success of the business enterprise.

This is an Executive Management position and only those who meet the criteria and have proven Management/Leadership skills and a clean background will be considered.

Please include your resume, references, past work history and preferred contact number.

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