Project Management Support Senior Associate - Field Coordination (Internal), Multiple positions

Summary of Functions:

1. Project Implementation
2. Procedures
3. Project monitoring and reporting
4. Stakeholder management, coordination and liaison
5. Knowledge management and innovation
6. Personnel Management

Project Implementation

• Work closely with UNICEF/WHO/GAVI and the Ministry of Health to assist in programming, organizing and facilitating the Trainings, Meetings, Campaigns and outreaches for the Project.
• Compile schedules of the events as received from the (Field) Admin Assistants that are to be performed including lists of participants, quotations and costs for the events.
• Coordinate and liaise with technical, local government officials and donor personnel to optimize project delivery.
• Prepare quarterly work plans in consultation with all stakeholders, project partners in each County, UNICEF/WHO/GAVI and MOH offices in advance.
• Provide overall coordination and financial management of the event. Ensure that the budget provided by the partners are reviewed and finalized before the activity is implemented.
• Act as the focal point for inquiries on the project plans and event organization arrangements, including accurate regular reporting that is effective for information sharing to communicate activities, progress (physical and financial), information, forecasts, lessons learnt and issues and other relevant information to partners and stakeholders.
• Assist the Project Manager in monitoring of the project quality indicators and undertaking monthly assurance tasks on behalf of the Project Manager.
• Identify operational, administrative, financial and other bottlenecks that may impede project delivery, recommend solutions and take appropriate remedial action in consultation with the Project Manager.
• Coordinate all the campaigns for UNICEF and GAVI in 47 Counties while ensuring quality management.
• Follow up on the upcoming activities and inform the project manager as appropriate.
• Supervise each UNOPS Admin Assistant for finance, budgeting and organizing the events. This will include developing standardized systems, procedures and formats that can be used by each Admin Assistant to organize the logistics and reporting

Education:

• Completion of secondary school with seven (7) years of relevant professional experience is required OR;
• A Professional or Technical Diploma in economics, finance, commerce, accounting and or other related field with five (5) years of relevant professional experience is required OR;
• A Bachelor’s Degree in economics, finance, commerce, accounting and or other related fields with three (3) years of relevant experience is required.

Certification:

• Prince 2 Foundation (or equivalent) is an added advantage.

Experience:

• At least 7 years of experience (or less depending on academic credentials) in program management, donor relations and/or international project development is required.
• At least 2 years’ experience working in a similar role coordinating events or logistics operations is desired.
• At least 2 years experience working with Donors is an asset.
• At least 2 years experience interfacing with development partners is desired.
• At least 2 years experience overseeing the work of others and supervising field staff is required.
• At least 2 years experience with logistical aspects of project implementation such as organizing travel arrangements, workshops, customs clearing etc., is required.
• At least 2 years experience with proposal writing and evidence of winning proposals is required.

Language Requirements:

- Fluency in English is required.

- Knowledge of another official UNOPS language is an asset