SCHOOL MANAGER

KEY RESPONSIBILITIES

1. Strategic Operations Leadership

●       Oversee the daily functioning of all non-academic departments, including finance, procurement, HR (non-teaching), transport, infrastructure, ICT,  and safety.

●       Translate institutional goals into operational plans, policies, and procedures that ensure consistency, compliance, and efficiency across all school levels.

●       Support the Principal and academic team by providing a reliable, well-coordinated operational environment for teaching and learning to thrive.

2. International Curriculum Rollout and Integration

●       Lead the operational design, setup, and launch of school's international curriculum stream.

●       Coordinate licensing, regulatory approvals, infrastructure upgrades, resource planning, and stakeholder onboarding for the international school stream.

●       Establish administrative frameworks and calendars that align with international program requirements while harmonizing with CBC and 8-4-4 systems.

3. Kindergarten and Early Years Management

●       Spearhead the setup and day-to-day management of the school’s Kindergarten and Early Years section.

●       Ensure developmentally appropriate infrastructure, health and safety compliance, caregiver deployment, and nutrition systems tailored to preschool learners.

●       Implement routines, schedules, and parent communication systems that meet the needs of young learners and their families.

4. Financial Oversight and Resource Stewardship

●       Prepare and manage the school’s annual budget; monitor expenditures and enforce fiscal discipline.

●       Oversee all procurement and vendor relationships to ensure value, quality, and timely delivery.

●       Maintain audit readiness and transparent documentation of all financial transactions and operational costs.

5. Facilities, Infrastructure and Project Management

●       Manage maintenance, utilities, security, and physical improvements across all school sections.

●       Lead execution of capital projects, including renovations, expansions, and technology upgrades.

●       Ensure projects are delivered on time, within budget, and in compliance with quality and safety standards.

6. Human Resource Management (Non-Academic Staff)

●       Supervise recruitment, training, scheduling, and appraisal of all non-teaching staff, including drivers, security, housekeeping, and support teams.

●       Promote a performance-driven, values-aligned support culture through clear KPIs and development plans.

●       Ensure full compliance with labor laws and staff welfare policies.

7. Admissions, Onboarding, and Stakeholder Service

●       Lead a streamlined, professional admissions process across CBC, 8-4-4, international, and kindergarten streams.

●       Monitor enrolment pipelines, conversions, and family onboarding experiences to meet retention and intake goals.

●       Collaborate with marketing teams to position the school competitively and drive sustained growth.

8. Regulatory Compliance and Quality Assurance

●       Ensure full compliance with all regulatory bodies, including the Ministry of Education, Ministry of Health, County Government, international accreditation bodies, and ECD regulators.

●       Maintain updated documentation, licenses, health and safety certifications, risk logs, and policy registers.

●       Coordinate external inspections and internal audits to uphold operational standards and safeguard institutional reputation.

9. Health, Safety and Risk Management

●       Establish and monitor systems for emergency preparedness, fire safety, hygiene protocols, and security.

●       Lead the school’s safety committee and coordinate staff training in first aid, evacuation, and risk prevention.

●       Investigate incidents, document risk exposure, and implement mitigation plans.

10. Governance Support and Executive Reporting

●       Serve as a primary advisor to the Board of Management on all non-academic matters.

●       Prepare termly and annual reports on operational performance, project progress, enrolment trends, and risk status.

●       Ensure alignment between operational execution and board-approved priorities.