Executive Personal Assistant
Job summary
The Executive Personal Assistant is a confidential executive-support and business-coordination role. The role goes beyond diary management by ensuring that the Executive receives the right information at the right time, in a clean and actionable format, tracking pending actions, following up departmental commitments and ensuring issues are closed.
Job descriptions & requirements
· Maintain a disciplined Executive office calendar that protects strategic focus time and ensures all weekly, monthly, quarterly and ad hoc business reviews take place on schedule.
· Support the Executive in reviewing reports from departmental heads and other teams by checking completeness, consistency, supporting evidence, action ownership and follow-up status.
· Maintain an action tracker covering assignments to departmental heads and other relevant managers.
· Coordinate timely closure of critical issues touching on Executive office.
· Capture management meeting issues affecting core business and convert them into clear action logs with owners.
· Ensure the Executive’s weekly and monthly business packs are ready, evidence-based and linked to departmental BSCs, KPIs and risk trackers.
· Improve communication flow, confidentiality, document control and executive-office discipline.
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