Finance and Human Resources Specialist at ThinkWell

Job Description (adsbygoogle = window.adsbygoogle || []).push({}); ThinkWell is dedicated to improving the health and well-being of society as a means to achieve global prosperity. Since , ThinkWell has helped over 30 countries to achieve long-lasting improvements to their health systems. We have staff and offices in the U.S., Switzerland, Philippines, Bangladesh, Indonesia, Burkina Faso, Mozambique, Kenya, and Uganda. In addition, we are working in more than 10 other countries on health financing and health systems issues.Responsibilities Financial Management Ensure proper accounting of all project transactions using ThinkWell’s accounting system and in line with local and funding agency requirements.Manage banking operations and reconcile bank statements (receipt of funds, movements of funds in the accounts of the institution and payroll).Process invoices and record accounts payable and accounts receivable.Ensure statutory compliance with various local laws and maintain financial files and support audits.Revise and/or formulate country office manual outlining processes, policies and procedures.Develop and maintain filing system for financial documents in readiness for audits or tax reporting purposes and participate in financial audits.Plan, implement and manage program budgets, reviews and reports.Plan and monitor all office operations (supplies, IT, communications, utilities, contracts for office services).Procure IT vendors, manage IT equipment and service provision.Support the establishment and growth of the ThinkWell country office including government registration and liaison activities, administrative duties, legal and compliance requirements, logistics and procurement.Prepare correspondence and provide administrative support during meetings.Work with global operations teams to manage a payroll system for local staff, including the calculation and remittance of tax and other statutory requirements.Help revise the HR manual based on company policy and in accordance with local labor laws.Manage new hire onboarding and introductions.Manage staff contracts.Develop and maintain a secure and confidential HR filing system.Partner with the Country Director in the implementation of a performance management system.Coordinate with Talent team to develop training and development programs for staff.Maintain employee records according to policy and legal requirements.Thought partner with Country Director to address employee relations and performance issues.Perform other related duties as assigned. Office ManagementHuman Resources Coordinate with Talent team to manage local staff recruitment.Work with global operations teams to manage a payroll system for local staff, including the calculation and remittance of tax and other statutory requirements.Manage new hire onboarding and introductions.Manage staff contracts.Develop and maintain a secure and confidential HR filing systemPartner with the Country Director in the implementation of a performance management system.Coordinate with Talent team to develop training and development programs for staffMaintain employee records according to policy and legal requirements.Thought partner with Country Director to address employee relations and performance issues.Perform other related duties as assigned.Help revise the HR manual based on company policy and in accordance with local labor laws. Requirements BCOM/BA/BS and 5+ years experience or graduate degree and 3+ years experience;Professional CPA-K certification.Demonstrated skills and experience in financial management, accounting, donor compliance, human resources management, local labor law, and contracts management;Relevant work experience in management consulting firm, bilateral or multilateral development agency, and/or international NGO with some experience managing projects in low or middle-income countries;Technical savvy and strong computer skills, advanced MS Excel skills, IT systems familiarity;Understanding of and curiosity about establishing and operating a new country office in a complex setting environment;Understanding of Kenya labor, banking and procurement practices and law preferred;Demonstrated team and people management abilities with a focus on growing staff, mentoring and coaching junior professionals;Proficiency with Microsoft Office applications including Word, Excel and PowerPoint;Demonstrated poise and professionalism in engaging with external partners, donors, and stakeholders;Full English fluency;Outstanding cross-cultural communication skills, including the ability to relate respectfully with staff at all levels, ages, genders, nationalities and orientations as well as across work areas;Excellent analytical and numerical skills;Problem solving and decision