Global People Administrator

Primary Duties

• Regularly meet with Staffing and Project Management teams, People Officers and team members directly to ensure that the information provided on the People Data Systems is accurate and up-to-date.
• Take full ownership for the onboarding and offboarding of all team members: holding directly responsibility when it comes to data management, socialisation, training, background checks and people analytics.
• Supporting the People Officers, CHRO and the People Managers with People initiatives like Team Surveys, Focus groups and other people data collection.
• Be the subject matter expertise on the various People Data Systems such as Personio, Leapsome, Notion; and constantly scan the external market for ways to improve the People processes and tools.
• Improve internal communication by regularly updating the team on celebrations, new joiners, industry events, policy updates and interesting/ fun things happening with the non-work related Slack channels.
• Promote a mentally and psychologically safe working environment within Nethermind by running simple health campaign and working with external groups and companies.
• Remain up-to-date on the latest research and development in the field of mental health and understand the basics of how to support people through mental health issues.
• Ensuring that all new employees are uniformly onboarded into the company receiving all their information in a timely manner.
• Responsible for all verification checks of candidates’ background and references.
• Act as the first point of contact for questions relating to starting within Nethermind concerning employees’ orientation, employment contract and working in the company.
• Ensure that all new employees receive the mandatory training: P&C training and access to people policies, CEO induction and GDPR-related training.
• Manage all the processes concerning onboarding and offboarding coordinating between Finance/ Payroll, Legal, People & Culture and the wider business.
• Add the employee to a variety of HR Tech. stack for now this includes Leapsome, Notion and Codility.

Success factors

• The entire team (Nethermind) is made aware of the various onboarding and offboarding processes and their respective roles in each.
• All the employee records concerning onboarding and inductions are kept up-to-date and any issues are dealt with swiftly.
• Drafting and dealing with all People related administration e.g. reference letters, correspondence and other requests from the team.
• Some understanding of the legal regulations which are mentioned within the employment contract and policies and procedures.

Essential skills and knowledge

• Highly organised individual and a “Complete Finisher”
• Experience working within a fast growth working environment
• Excellent communication skills – written and verbal
• Good interpersonal skills with high emotional intelligence

Desirable

• Good working knowledge of Notion
• Good working knowledge of HRIS
• Previous experience working in a remote and international working environment
• Mental health advocate or possession of mental health first aid training