HR Associate (Recruitment Support Services)

Together, we build the future UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian, and development projects around the world. Our mission is to help people build better lives and countries achieve peace and sustainable development. We are proud of our people. The UNOPS family brings together approximately 160 nationalities, represented by over 5,000 UNOPS personnel as well as some 7,800 personnel recruited on behalf of our partners. Spread across 80 countries, our workforce is rich in diversity and culture – with inclusion at its core. We understand the importance of balancing professional and personal demands and offer several flexible working options.

Summary of Key Functions:

1. Support to Recruitments and Talent acquisition
2. Recruitment Guidance Services
3. Knowledge Building and Knowledge Sharing

1. Support to Recruitments and Talent Acquisition:

• Coordinates recruitment and selection processes from beginning to end, e.g.
  - create vacancy announcements in UNOPS’ online recruitment system
  - support with preliminary shortlist in line with the established SOP
  - administer written tests including plagiarism and AI checks
  - coordinate the scheduling of interviews and written tests, as appropriate, on behalf of the hiring office
  - conduct reference checks
  - initiate fee-setting exercises
  - take minutes during interviews and finalize the overall selection minutes with active input from panel members (English-language panels)
  - create ICA awards in the UNOPS ERP system, uploading all supporting documentation to the document manager
  - prepare offers to candidates and answer their questions
• Serve as the HR Representative on interview panels.
• Review supporting documentation to ensure completeness of hire packages and support submissions for review by the appropriate panel, e.g. ASB, ASP, LCPC, HQCPC.
• Ensure best practices are used for effective and efficient talent acquisition in line with UNOPS policy.
• Ensure policy compliance to all recruitment processes.
• Guide clients through recruitment and selection processes.
• Liaise with UNOPS’ HR related groups such as SSC on personnel administration matters and submit transactional HR service data (normally within the ERP system).
• Answer questions and follow-up with personnel and management to ensure completion of recruitment in electronic information systems.
• Liaise with relevant HQ and UN system units to exchange information and follow up on pending issues.
• Set up and maintain reference files/records.
• Support efficient planning and management, including liaising with internal clients/hiring managers to anticipate  their recruitment needs, developing recruitment plans, setting-up and maintaining dashboards to monitor the status of recruitments and recruitment KPIs

Education/Experience/Language requirements

Education:

• Completion of Secondary education is required.
• A Bachelor degree in Human Resources Management, Business Administration, Public Administration, or equivalent disciplines with 2 years experience is desirable and may substitute for some of the required years of experience.

Experience:

• Minimum of six years of relevant experience in an international and/or national organization in providing HR advisory, recruitment, and/or HR-generalist services is required.
• One year experience in computers and office software packages, and experience in handling of web-based management systems is required.

Language Requirements:

• Full knowledge of English is essential.
• Knowledge of French is highly desirable.

Other Requirements:

• Within the required working hours, some flexibility to accommodate recruitments occurring outside the Nairobi time zone (GMT+3) is expected