Human Resource Assistant at International Rescue Committee (IRC)

Job Description The International Rescue Committee is a global humanitarian aid, relief and development nongovernmental organization.Summary The HR Assistant is responsible for supporting the field HR Office in HR administrative tasks to ensure smooth running of the office.Key Tasks:Talent Acquisition: Support the assigned recruiter for the field office with all field office recruitment by: –Vacancy posting in internal and external media as appropriate.Contacting candidates for interviewProviding the panel with interview packsContacting referees post interview to support appointment.Sending unsuccessful candidates, regret lettersMaintain updated recruitment files for each position recruited. Talent Management: Ensure that all staff requirements prior to arrival are available.Ensure all new staff are appropriately enrolled onto the payroll &Employee benefits schemes with the appropriate documentation.Maintain staff files with all the requisite documentation.Monitor induction process, ensuring that performance objectives are set and, and that post probation evaluation reviews are submitted on timely basis. Contract Management: Monitor expiry of staff contracts and advise the HR Officer on a timely basis.Assist in preparing of contracts/LOU’s (Letters of Understanding) for Dadaab Incentive staff i.e. new staff/renewal. Services and Administration: Maintain a thorough knowledge of IRC personnel policies and assist the Human Resource department in ensuring employee adherence.Maintain up to date records (forms, approvals, requisitions) for all field staff in relation toPersonnel files, Recruitment, Leave, Training, Performance Management, Benefits, Payroll, ExitClose and archive personnel files on timely basisPreparation of mailbagEnsure timely submission of monthly timesheets.Support localized incentive/refugee recruitments.Preparation Incentive/refugee staff Payroll before review by the HR Officer.Maintaining stationery supplies for HR Office. HRIS: Support the maintenance of all talent acquisition and management processes on Workday HRIS management system. Reporting: Provide weekly/monthly reports to the HR Officer on the status of Personnel files, Leave, Training, Performance Management, Benefits, Payroll. Staff training and Development: Facilitate all requests for staff training as approved in Annual L&D Plan and maintain database of trainings attended. Separation Process: Coordinate the exit process and ensure finalization of all procedures within one month.Ensure timely deletion of staff from insurance benefits. Qualifications At least 2 years’ experience working in a busy HR department.Degree / Diploma in Human Resource, Business Administration, Business Management, or related Field.Strong interpersonal skills, high degree of flexibility and a team playerExcellent writing and organizational skillsExperience working in a multi- cultural society.Conversant with word processing, spreadsheet, and email computer applications.