Human Resources & Operations Officer at The African Academy of Sciences (AAS)

Job Description

The AAS is a pan African organisation headquartered in Kenya, which aims to drive sustainable development in Africa through science technology and innovation. it has a tripartite mandate of pursuing excellence by recognising scholars and achievers; providing advisory and think tank functions for shaping the continent’s strategies and policies; and implementing key science, technology and innovation programmes. The AAS utilises its membership pool which consists of a community of scientists to engage with governments and policy makers on the continent. The membership comprises individuals who have reached the highest level of excellence in their field of expertise and have made contributions to the advancement of the field on the continent. To date AAS has recognised AAS Fellows and Associate and Honorary Fellows who are proven science, technology and innovation leaders, policy advisors and thinkers most of whom live and work throughout the continent.

Role overview

AAS seeks a  Human Resources & Operations Officer  to join the HR & Operations department, the team responsible for people management at the AAS. He/she will assist with employee integration, health, safety and welfare, handling staffing issues up to separation and other operational issues within the AAS.

Duties and responsibilities

Provide counselling on policies and procedures Support the development and implementation of HR initiatives and systems Being actively involved in the recruitment by preparing job descriptions in liaison with departmental heads, posting job adverts and ensuring the hiring process is transparent and within policy guidelines Provide clerical and administrative (operational) support to AAS employees Compiling and updating employee records (hard and soft copies). He/she will act as the liaison between HR and employees, ensuring smooth communication and prompt resolution of requests and questions. Coordinate HR projects (meetings, training, surveys etc) and take minutes. Manage employee pension and benefits administration Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc). Deal with employee requests regarding human resources issues, rules, and regulations. Conduct internal and coordinate external trainings with facilitators Coordinate communication with candidates and schedule interviews. Conduct initial orientation to newly hired employees. Uploading the (HRIS) data for accuracy and updating it from personnel files for completeness and accuracy ensuring employee database is updated. Collate required competency, experience, and individual staff qualifications from the personnel files. Reorganizing the staff files as directed and retagging in a retrievable manner. Assist in scanning of the personnel documents that will be used in the document management system (DMS) currently being implemented by ICT. Updating the staff files with all the DocuSign Documents and Other Documents. Updating the AAS staff Master List to ensure completeness and accuracy. Updating the AAS Master Leave Register ensuring accuracy. Any other duties that may be assigned to you.

Qualifications and competencies

Bachelor’s degree in Commerce, Business Management/Administration with a bias in Human Resources or related (essential); Master’s degree an added advantage Exposure to Employment law and employment equity regulations. Must be a registered member of Institute of Human Resources Management (IHRM)/any other accredited HR Professional Institute Certified Human Resource Professional (CHRP) a prerequisite At least 4-5 years’ relevant experience in busy HR environment