Manager Human Resource and Administration at Export Processing Zones Authority – Kenya

Job Description (adsbygoogle = window.adsbygoogle || []).push({}); The Export Processing Zones Authority (EPZA) is a State Corporation under the Ministry of Investments, Trade & Industry (MITI), established in by the EPZ Act CAP , Laws of Kenya.Reporting RelationshipsReports to: General Manager, Finance, Human Resource and AdministrationDirect reports: Assistant Manager, Human Resource Assistant Manager, AdministrationJob PurposeThe job holder will develop, review and implement HR and Administration policies, strategies,programs and procedures to support strategic goals and objectives to enhance performance in the Authority.Key Responsibilities / Duties / TasksManagerial / Supervisory Responsibilities Provide professional leadership through development of Human Resource and Administration plansDevelop HR & Administration policiesDevelop work plans and prepare budgets for the Department for approvalOversee the execution of the approved departmental work plans and budgetsCoordinate the performance management in the AuthorityCoordinate the preparation and submission of all quarterly and annual reports for the departmentPrepare draft board management papers for approvalConsolidate training needs for the AuthorityDevelop Manpower plans and recruitment strategies for the AuthorityParticipate in the development and review of the Institution’s strategic planIdentify procurement needs of the departmentMentor and coach Authority staffParticipate in various committees in the AuthorityProvide Advisory role to the CEO and Board and Heads of Departments/Directorates on HR Matters II. Operational Responsibilities / Tasks Conduct workforce analysis, determine optimum staff requirements and design organizational structure to maximize synergies across functions to achieve the strategic planConduct job analysis, oversee development of job descriptions to facilitate Human resource planning, staff recruitment and selectionDevelop a performance management system, training and development plan,Conduct job evaluation to design a pay structure and design a career development plan.Coordinate training and development in the AuthorityDevelop an effective human resource management information system for monitoring, tracking and evaluating employee activities including staff training, performance management, medical, insurance and welfare programsOversee maintenance, storage and security of records to ensure integrity of data andinformation related to human resources programs as well as administrative support services;Oversee provision of cost-effective office servicesEnsure compliance with statutory requirements and regulationsDevelop employee welfare programsDevelop fleet management systems and policies.Ensure that Authority’s properties and assets are properly insured for damage and loss Job Dimensions:I. Financial Responsibility: Responsible for HR and Administration budget development and implementationDevelop and monitor procurement for the departmentRecommend HR & Administration expenses for payment. II. Responsibility for Physical Assets Responsible for physical assets assigned by the AuthorityResponsible for physical assets in the Authority both movable and immovable III. Decision Making: Plan the work of subordinatesAssign work to subordinatesMonitor subordinates work performanceAppraise/evaluate subordinates performanceMake decisions using operational decisions IV. Working conditions: : Work predominantly within the office with periodic travel to other work stations.Job Competencies (Knowledge, Experience and Attributes / Skills).Academic Qualifications Masters Degree in any of the following disciplines:- Human Resource Management/Development/Planning, Public Administration, Business Administration, Political Science/Government, Anthropology or equivalent qualification from a recognized institution;Bachelors Degree in any of the following disciplines:- Human ResourceManagement/Development/Planning, Public Administration, Business Administration, Political Science/Government, Anthropology or equivalent qualification from a recognized institution andCHRP(K) from IHRM or equivalent from a relevant professional body. Professional Qualifications / Membership to professional bodies/Chapter Six of the Constitutions Higher Diploma in HRM, Post Graduate Diploma in HR Or HR related equivalentIHRMPracticing certificate from IHRMAttended Leadership course lasting not less than four weeks from a recognized institution;Membership to a relevant professional body;Certificate in computer applications from a recognized institution; andMeets the provisions of chapter six of the constitution. Previous relevant work experience required : Have Nine years relevant experience with at least three years served in the grade of Assistant Manager, Human Resource or comparable position in the Public Service or reputable organizationFunctional Skills: Behavioral Competencies/Attributes: Knowledge of Kenya Labor LawsBudgetingHuman Resource ManagementFleet ManagementIndustrial RelationsSupervisoryAdministrationLeadership skillsInterpersonal skillsIntegrity and professionalismCounselling and coachingExcellent writing skillsOral communication and presentation skillsAnalytical skillsPersuasion and negotiation skillsPlanning and organizing skillsEmotional Intelligence Remuneration: : Minimum basic Salary Kshs ,.00 Maximum basic salary Kshs ,.00. Total allowances ,.00