Personal Assistant - Real Estate

Job title: Personal Assistant
Industry: Real Estate
Location: Nairobi
Gross Salary: Ksh 40k – 50k
Reporting To: Director
Our client is a real estate brand in Nairobi, redefining the property experience for high-end and off-plan investors across Africa, with a strong media presence and an ambition to lead through storytelling.
They are seeking a Personal Assistant to support a fast-moving CEO in a high-volume real estate environment. This position is the CEO’s control tower—managing time, communication, logistics, and follow-through—so leadership remains focused on revenue, deals, and strategy.
Performance Standards (Non-Negotiable)

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• Speed & Reliability: Prompt responses and consistent availability during working hours
  
• Accuracy: Precision in names, dates, locations, documents, and financial details
  
• Ownership: Tasks are followed through to completion—no reminders needed
  
• Confidentiality: Absolute discretion; zero leaks, zero gossip
  
• Execution: Results matter more than explanations
  

Key Responsibilities:
1) Calendar & Time Control (CEO Gatekeeper)

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• Own and manage the CEO’s calendar: schedule, reschedule, confirm, and protect focus time
  
• Prepare daily and weekly briefs (priorities, objectives, key contacts, prep notes)
  
• Ensure meetings are fully prepared: links, locations, documents, and agendas in advance
  

2) Communication & Follow-Up Management

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• Manage WhatsApp, email, calls, and messages as assigned
  
• Triage communication, draft responses, and escalate using clear guidelines
  
• Track all requests, commitments, and follow-ups until closed
  

3) Client & Team Coordination

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• Coordinate property viewings, site tours, client meetings, and developer engagements
  
• Liaise with internal teams to ensure timelines and deliverables are met
  
• Prepare call lists, confirmations, reminders, and logistics
  

4) Administration, Documents & Deal Support

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• Prepare and manage proposals, letters, agreements, invoices, and reports
  
• Maintain clean, organized digital files, templates, and SOPs
  
• Track deposits, payment plans, milestones, and deal-related deliverables
  

5) CEO & Personal Logistics Support

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• Handle travel bookings, reservations, procurement, and errands when required
  
• Maintain strict confidentiality of personal and business matters
  
• Keep the CEO’s working environment structured, calm, and efficient
  

Education and Experience Requirements:

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• Minimum 2+ years experience as a PA, EA, Admin, or Operations Support
  
• Strong written and verbal English (professional WhatsApp & email communication)
  
• Highly organized and tech-comfortable (Google Workspace, Excel/Sheets)
  
• Able to multitask and prioritize
  
• Proactive problem-solver with strong initiative
  
• Real estate experience is an advantage
  

Tools You Should Be Comfortable With

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• Google Calendar, Gmail, Google Docs & Sheets
  
• WhatsApp Business (labels, quick replies, broadcasts)
  
• Zoom / Google Meet
  
• CRM systems (Zoho, HubSpot, or similar – advantage)
  

Ideal Candidate Profile

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• Proactive, disciplined, and execution-focused
  
• Comfortable working closely with senior leadership onsite
  
• Dependable, discreet, and emotionally mature
  
• Thrives in fast-paced environments
  
• Ambitious and eager to grow with a high-performing real estate team
  

How to Apply
If you are up to the challenge and possess the necessary qualifications and experience; please send your CV only quoting the job title on the email subject (Personal Assistant) to jobs@corporatestaffing.co.ke before 19th January 2026.