Admin Manager
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Job summary
Role Overview The Admin Manager is responsible for overseeing and managing all administrative operations to ensure smooth day-to-day functioning of the organization. This role focuses on facility management, vendor coordination, compliance, cost control, and creating an efficient workplace environment.
Min Qualification:
Bachelors
Experience Level:
Mid level
Experience Length:
10 years
Language Requirement:
English
Working Hours:
Full Time - 9 to 5
Applicant Location:
Nairobi, Kenya
Job descriptions & requirements
Key Responsibilities
- Oversee daily administrative operations and office management.
- Manage office facilities, utilities, and infrastructure to ensure smooth functioning.
- Handle vendor management including selection, negotiation, and performance monitoring.
- Ensure cost optimization and budget control for administrative expenses.
- Supervise housekeeping, security, transport, and support staff.
- Ensure compliance with statutory, health, safety, and regulatory requirements.
- Manage office assets, inventory, and procurement processes.
- Coordinate travel arrangements, logistics, and event management.
- Maintain records, documentation, and administrative reports.
- Support leadership and departments with administrative requirements.
- Drive workplace improvements and employee experience initiatives.
KPIs
- Cost Optimization: % reduction in admin costs (Quarterly/Annual)
- Vendor Performance: ≥95% SLA adherence
- Facility Uptime: 100% operational availability
- Compliance: 100% adherence to statutory and safety norms
- Employee Satisfaction (Admin Services): ≥90%
- Issue Resolution: ≥95% within defined timelines
Qualifications
- Bachelor’s degree in Business Administration or related field
- 5–10 years of experience in administration/facilities management
- Experience in vendor management and compliance handling preferred
Key Skills
- Strong organizational and multitasking ability
- Vendor negotiation and cost management
- Problem-solving and decision-making
- Leadership and team management
- Communication and coordination skills
- Attention to detail and compliance orientation
Important safety tips
- Do not make any payment without confirming with the BrighterMonday Customer Support Team.
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