Job Description ThinkWell is dedicated to improving the health and well-being of society as a means to achieve global prosperity. Since , ThinkWell has helped over 30 countries to achieve long-lasting improvements to their health systems. We have staff and offices in the U.S., Switzerland, Philippines, Bangladesh, Indonesia, Burkina Faso, Mozambique, Kenya, and Uganda. In addition, we are working in more than 10 other countries on health financing and health systems issues.Responsibilities Administration Planning and coordinating administrative procedures and systems and devising ways to streamline processes.Prepare written communication such as drafting letters as required for the administration of the country office.Provide administrative support during meetings.Taking minutes during meetings for the purpose of ensuring the activities are well planned and operate smoothly.Support staff in editing documents and presentations as required.Act as a PA to the Regional Director.Assist in coordination with event stakeholders.Arrange travel, accommodation, and cash advances for ThinkWell’s staff and partners.Handle workshop arrangements for ThinkWell as requested.Support the creation and distribution of content such as blogs, infographics and program highlights on ThinkWell socials – LinkedIn, Youtube, Twitter etc.Communications & Event Planning Office Management Support in planning and monitoring of all office responsibilities (supplies, IT, communications, utilities, contracts for office services).Procurement support (IT vendor, manage IT equipment and service provision, office and staff).Ensure filing systems are maintained and current.Support the day to day running of the office (transport and accommodation bookings, organizing meetings and meeting rooms, managing the inventory lists and all related correspondences).Coordinate with Talent Team and assist in local staff recruitment eg scheduling interviews.Support new hire onboarding and introductions.Support the coordination of any training for personnel and allocate office space.Support staff development activities.Support in proper accounting of all project transactions using ThinkWell’s accounting system and in line with local and funding agency requirements.Support in processing invoices and staff advances/expense reports.Support in recording accounts payable and accounts receivable.Performs other related duties as assigned. HR and FinanceRequirements BCOM/BA/BS and 3+ years’ experience;Demonstrated skills and experience in office administration and logistics;Relevant work experience in management consulting firm, bilateral or multilateral development agency, and/or NGO with some experience supporting projects in low or middle-income countries;Technical savvy and strong computer skills, MS Excel skills and IT familiarity;Proficiency with Microsoft Office applications including Word, Excel and PowerPoint;Demonstrated poise and professionalism in engaging with external partners, donors, and stakeholders;Full English fluency;Outstanding cross-cultural communication skills, including the ability to relate respectfully with staff at all levels, ages, genders, nationalities and orientations as well as across work areas;Excellent analytical and numerical skills;Exceptional problem solving and decision-making aptitude.
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