Administrative Specialist - (Sustainable Economic Development Cluster)

ABOUT THE COMPANY

GIZ, the German Gesellschaft für Internationale Zusammenarbeit GmbH, provides services in the field of international technical cooperation worldwide. In Kenya, it has been active since 1964, and up to now implements programs in a wide variety of areas, including economic development, green energy and water, governance, food security, and peace and security. The German Federal Ministry for Economic Cooperation and Development (BMZ) is GIZ’s main commissioning party. However, GIZ as well works closely with the private sector, fostering successful interaction between development policy and foreign trade.

JOB SUMMARY

About the Sustainable Economic Development (SED) ClusterPromotion of youth employment is a key priority of bilateral cooperation between Kenya and Germany. The Sustainable Economic Development (SED) Cluster, commissioned by the German Federal Ministry for Economic Cooperation and Development (BMZ) and implemented by Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH, promotes sustainable employment opportunities, economic growth and prosperity in Kenya.The Cluster works closely with government, private sector, civil society and academia to support job creation, youth skills development, entrepreneurship, digitalization, gender mainstreaming and emerging green sectors. Its initiatives focus on strengthening the labour market, supporting start-ups and young businesses, and improving the enabling environment for sustainable economic development, digital transformation and trade.Through its bilateral, regional and global projects, the Cluster contributes to increased employment and income opportunities and improved living conditions, particularly for young people, their families and communities.About the Position: The Administrative Specialist supports Cluster Management in ensuring effective coordination, information management and administrative processes across the Cluster. The position works closely with project teams, Service Units and external stakeholders to facilitate efficient coordination and smooth implementation of Cluster activities.Core ResponsibilitiesThe Administrative Specialist will:Provide administrative and organisational support to Cluster Management, including calendar management, meetings, travel arrangements, documentation and follow-up of management decisions.Coordinate Cluster Management meetings, retreats, workshops, inductions and other internal events, ensuring effective planning, logistics and documentation.Support staff onboarding and induction by coordinating with HR, Service Units and project teams and ensuring new staff receive relevant Cluster information.Coordinate the day-to-day administration and smooth operation of the SED Cluster office, including facilities, office space, access cards, utilities, lease administration and shared office costs.Liaise with building management, service providers and IT colleagues to ensure effective office facilities and operational support.Coordinate administrative arrangements for satellite SED Cluster offices and support consistent administrative standards across locations.Support Service Units and project teams with Cluster-wide administrative processes, framework agreements, documentation, approvals and other management requests.Maintain accurate records, action trackers and an overview of Cluster projects, key milestones, partners and relevant administrative information.Handle confidential information and documentation with a high degree of discretion.Provide backup support to administrative colleagues and undertake other duties assigned by Cluster Management.Qualifications and Experience:University degree or equivalent qualification in Business Administration, Public Administration, Social Sciences, Political Science, International Development or a related field.At least four years of professional experience in administrative coordination, project support or programme management, preferably within an international organisation.Experience working in a multicultural environment is an advantage.Additional Knowledge and Competencies:Strong working knowledge of MS Office, particularly Microsoft Teams, PowerPoint and Excel; knowledge of SAP applications is an advantage.Excellent command of English and Swahili. Knowledge of German is an advantage, with C1 proficiency considered an asset.Strong organisational, coordination and attention-to-detail skills.Service-oriented approach and commitment to quality delivery.Ability to manage multiple priorities and work effectively under pressure.Strong communication and interpersonal skills, with the ability to work effectively across teams and organisational levels.High level of discretion and ability to handle confidential information.Proactive, flexible and willing to learn new systems and processes.Gender-sensitive, culturally aware and collaborative team player.Assignment DetailsDuty Station: NairobiDuration: up to 31.12.2027Vacancy Reference Number: GIZ/SED/01/08/2026Equal Employment OpportunityGIZ Kenya is committed to fostering a diverse, inclusive, and respectful workplace. We provide equal employment opportunities to all and do not tolerate discrimination based on race, colour, ancestry, religion, age, gender, sexual orientation, ethnic origin, disability, marital status, or any other protected status.EthicsGIZ is committed to safeguarding the safety, dignity, and well-being of staff, partners, community members, and programme participants. Sexual exploitation, abuse, harassment, child abuse, and all forms of misconduct are strictly prohibited. Staff are expected to uphold high ethical standards, comply with local laws, and complete mandatory ethics training upon engagement.Data ConfidentialityCandidate applications will be retained for six (6) months in accordance with GIZ's data protection policy and deleted thereafter.Only shortlisted candidates will be contacted.

REQUIRED SKILLS

Office administration, management, Meeting preparation, Presentation preparation and editing (Microsoft PowerPoint), Calendar management, Office supplies management, Email correspondence, Communication

REQUIRED EDUCATION

Bachelor's degree