Business Finance and Operations – Executive Assistant

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PATH is a global nonprofit dedicated to achieving health equity. With more than 40 years of experience forging multisector partnerships and with expertise in science, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales up innovative solutions to the worldâs most pressing heath challenges.

PATH's Business, Finance and Operations department is currently seeking to hire an experienced and agile Executive assistant. The Executive Assistant will work closely with the chief of business, finance, and operations and the rest of the BFO leadership team. The ideal candidate will have demonstrable experience supporting executive leaders, be proactive and results oriented and able to partner across leaders from multiple teams and geographies.

Responsibilities:

Facilitate and initiate executive communications (with a high sense of urgency and proactivity) with different stakeholders, inclusive of PATH finance and audit committee, PATH leadership team, BFO leadership team and all PATH.

Serve as the primary point of administrative contact and liaison between the chief BFO and the rest of the organization including the board of director.

Provide administrative support to CBFO and to the BFO LT (scheduling, planning and executing) supporting the execution of our finance rhythm of the business (Quarterly committees, QBR, board meetings, ET meetings, BFO LT meetings).

Coordinate and initiate executive communication drafts as required (CEO memo, Quarterly committees, LT and all PATH communications).

Manage back-office administration to the BFO and broader BFO LT leadership team (travel logistics, expense reports, proof reading and other ah hoc requests).

Coordinate arrangements for conferences, workshops, large meetings involving BFO LT, and other events.

Update/maintain BFO site(s), distribution lists, organizational charts, and Team Channels.

Support Annual Review of the Delegation of Organizational Signature Authority (DoSA) and maintain the DoSA collaboration site in partnership with the controller.

Update and maintain BFO sites, including a few related subsites: BFO SharePoint, BFO mentorship, BFO new staff onboarding, Finance, Global Accounting, Procurement, and Treasury.

Provide administrative and business support to the BFO leadership team as required.

Maintain/update/promote the Support Staff Resources site.

Support the staff Team and other Executive Assistants to answer questions/provide resources and updates.

Provide logistical support for large global meetings in Seattle and other locations as requested.

Support/mentor PATH Program Assistants.

Required skills and experience:

Minimum of 10 years providing high level executive administrative support

Experience working with international teams across different continents.

A bachelorâs degree in business administration or related relevant field â masterâs degree in business administration is a plus.

Resourceful, proactive, and independent. Act with a high sense of urgency

Proven competency in information technology including proficiency in MS and applications.

*PATH has become aware of scams involving false job offers. *

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