Executive Assistant

Description

and will be considered for the screening, shortlisting and selection of candidates.

Desired Candidate Profile

S/he should have excellent drafting, analytical and communication skills. Experience performing reporting duties is an advantage. S/he should be diplomatic, flexible, proactive, able to perform well under pressure and a good team player. Importantly, s/he is expected to respect confidentiality. Finally, the role calls for good organizational skills in order to prepare the Representative for all engagements, keep track of meetings, coordinate and plan missions and take stock of progress made on a range of issue.

Required languages (expected Overall ability is at least B2 level):

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Desired languages

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Operational context

Occupational Safety and Health Considerations

Nature of Position

The Incumbent of the Executive Assistant - NOB position plays a crucial role in supporting the Representative. S/he provides direct support to the Representative through, among others, management of information and preparation and documentation of meetings; follow-up on actions, deadlines, commitments, maintenance of protocol procedures, and through supporting communications in the Kenya Operation with various stakeholders. The Executive Assistant helps the Representative to identify priority matters that needs to be urgently addressed. S/he ensures full confidentiality in all aspects of assignment. The incumbent receives guidance from the Representative. The incumbent also liaises with colleagues in UNHCR on matters of non-routine significance in order to prepare documents and manage the flow of information. S/he analysis information flows and makes suggestions and implements procedures for efficient information management. Regular contacts with external parties, including government officials, UN agencies and other international organizations, are made to provide the Representativeâs contacts with background information on relevant topics prior to meetings, to respond to queries on behalf of the Representative, and to obtain assistance of others on matters of relevance to the office. The Executive Assistant works closely with the senior management support team and may supervise staff in the team. S/he also assumes a coordination role within the structure.

Living and Working Conditions

Nairobi is a good duty station for families. It has good medical facilities, and it is the regional medical evacuation centre for countries in the East and Horn of Africa and the Great Lakes sub-regions. Recreational facilities, schools and hotels are of international standards. High standard
accommodation is available, as well as good banking facilities, unlimited access to communication means, such as internet, telephone SIM cards etc. In addition, Nairobi is a malaria free environment. but cholera, malaria and yellow fever occur in other parts of Kenya. When entering the country, yellow fever card/vaccine is required. Nairobi is in UN security Level One, but politically instigated demonstrations and riots may occur from time to time. General crime in Nairobi is relatively high, especially in some low-income areas, however a high sense of vigilance and alertness is required practically everywhere.

Security Considerations
Politically instigated demonstrations and riots may occur at any time. Hazards such as road traffic accidents, fire, diseases outbreak and flooding are frequent. The crime threat level in Nairobi like in many other large cities is high and physical violence is a common feature of burglaries in residences, carjacking and robberies. The terrorism threat level in Nairobi is moderate but is high in North Eastern. A high sense of vigilance and alertness is required at all times.

Additional Qualifications

CO-Drafting and DocumentationBachelor of Arts (BA): International Relations, Bachelor of Arts (BA): Law, Bachelor of Arts (BA): Political Science

Competencies

Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Empowering & building trust, Organizational awareness, Planning & organizing, Political awareness, Teamwork & collaboration

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Compendium

Additional Information

Functional clearance

This position doesn't require a functional clearance