Executive Assistant and Secretary to Ceo
Q-Sourcing Servtec Group
Admin & Office
Bachelor’s degree in Business Admin or a related field
- Minimum Qualification:Bachelor
- Experience Level:Mid level
- Experience Length:3 years
DUTIES & RESPONSIBILITIES:
- Calendar Management: Proactively manage the diary and calendars of the CEO and other senior C-suite executives, ensuring that all appointments, meetings, and events are scheduled efficiently.
- Meeting Coordination: Use judgement and consultation to coordinate all aspects of meetings, including scheduling, preparing agendas, arranging travel, and taking meeting minutes.
- Travel Arrangements: Manage travel arrangements for the CEO and other senior executives, including booking flights, hotels, and ground transportation.
- Correspondence: Draft and prepare correspondence, memos, reports, and presentations on behalf of the CEO and other senior executives.
- Office Management: Provide general office management support, including answering phones, responding to emails, and maintaining office supplies.
- Liaison: Serve as a liaison between the CEO and other senior executives and internal and external stakeholders, including clients, vendors, and other departments.
- Administrative Support: Provide administrative support to the CEO and other senior executives as required, including data entry, filing, procurement of office supplies and other tasks.
- Budget Management: Manage budgets and expenses for the CEO and other senior executives, including expense reports and reimbursement requests.
- Project Management: Assist with the coordination and execution of projects, including organizing project files, scheduling meetings, and tracking project timelines.
- Team Coordination: Coordinate with other departments and team members to ensure that the CEO and other senior executives have the necessary support and resources to accomplish their goals.
- Executive Support: Provide personal and confidential support to the CEO, including managing personal appointments and events as required.
- Event Management: Organize, plan, coordinate and oversee formal company events for the senior executives as may be required from time to time.
- Any other responsibility that may be given from time to time
KNOWLEDGE, SKILLS, AND EXPERIENCE:
- Bachelor’s degree in Business Admin or a related field
- At least 5 years of experience in a similar position or equivalent
- Strong organizational and time-management skills.
- Excellent written and verbal communication skills.
- Proficient in Microsoft Office Suite (with advance level proficiency in Excel, Word and PowerPoint) and other office management software.
- Strong attention to detail and ability to multitask effectively.
- Ability to work independently with minimal supervision.
- Strong problem-solving and decision-making skills.
- Ability to maintain strict confidentiality and handle sensitive information.
- Strong interpersonal skills and ability to work well with others.
- Fluent in both English and Swahili
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