HR Assistant Job 2023

Key ResponsibilitiesMaintaining a secure but effective human resource records management system by designing a filing and retrieval system; keeping past and current records.Co-ordinating and ensuring staff Recruitment & Selection, Orientation & Placement to respective department;Documenting and managing all staff records and ensuring they are complete, accurate, securely well-kept and up to date;Preparation of staff Appointment letters, Employment contracts, Disciplinary memos and recommendation letters.Prepare and coordinate induction programs for newly recruited employees.Maintaining and revising the company’s handbook on policies and procedures.Coordinating performance management and employee evaluation.Dealing with employee grievances and implementing disciplinary procedures.Maintaining staff leave/off days balance reports.Analyzing training needs in conjunction with departmental managers.Overseeing exit interviews.Looking after health, safety and welfare of all employees.Develop individual work plans, monitor own performance and seek requisite support to ensure delivery of agreed targets.Prepare HR and administration reports as required from time to time.Assisting with administrative duties in the company including maintaining general office files, Directors files and all other filing which may be advised from time to time.Ensure safe custody of important company documents which include: Tenancy leases, Land Titles, Company Incorporation documents, contracts documents, policy documents and any other document advised by the management from time to time.Preparing official documents including office correspondence, lease agreements preparations and review.Ensure compliance with statutory requirements: Annual Employee returns to NEA, NSSF, NHIFManagement of master roll, and attendance registers.Preparation and circulation of Minutes of management meetings. Administration of staff benefits as per company policy and procedure.Any other duties that may be assigned from time to time. Key Skill and Qualifications Bachelor Degree in HRM or Higher National Diploma in HRM.2-5 years of relevant experience in both HR and AdminExcellent knowledge of various HR functions such as pay & benefits, recruitment, on-boarding, evaluation, training & development etc.IHRM Membership will be an added advantage.Good understanding of labor laws and regulations.Must be proficient in MS Office Suite.Proven problem-solving skills.Ability to work independently in a dynamic environment.Ability to work well with a team.Outstanding organizational and time-management skills.Excellent communication and interpersonal skills.High level of integrity and ethics.