Office Administrator

Duties and Responsibilities 
Duties and responsibilities will entail:-

• drafting letters; 
• recording dictation in shorthand and transcribing it in type written form; 
• typing from drafts, manuscripts or recording from dictation machines; processing data; 
• operating office equipment;
• attending to visitors/clients; 
• handling telephone calls and appointments; 
• ensuring security of office records, equipment and documents;
• effective management of office protocol and media issues; and
• guide and supervise secretarial staff in lower grades. 

Requirements for Appointment 
For appointment to this grade, an officer must have:-

• a Bachelor Degree in Secretarial Studies or a Bachelor of Business and Office Management or equivalent qualifications from a recognized Institution; 

OR 

• a Bachelors Degree in Social Sciences plus a Diploma in Secretarial Studies from the Kenya National Examinations Council or equivalent qualifications from a recognized Institution; 

OR 

• a Bachelor’s Degree in Social Sciences plus the following qualifications from the Kenya National Examinations Council:-
  • Shorthand III (minimum 120 w.p.m.) 
  • Typewriting III (50 w.p.m.)/ Computerized Document
  • Processing III 
  • Business English III/Communications II 
  • Commerce II 
  • Office Management III/Office Administration and Management III 
  • Secretarial Duties II; 
• a Certificate in Computer Applications (Windows, Ms-Word, Ms- Excel, Ms- Access and Internet) from a recognized institution; excellent interpersonal communication skills.