PERSONAL ASSISTANT

JOB TITLE:PERSONAL ASSISTANT

NATURE OF JOB: FULL TIME

SALARY:NEGOTIABLE

JOB LOCATION:THIKA

DUTIES AND RESPONSIBILITIES

• Provide high-level administrative and personal support to the MD.
• Manage and maintain the MD’s calendar – scheduling meetings, appointments, and travel plans.
• Prepare correspondence, reports, presentations, and other documents as requested.
• Draft, review, and manage internal and external communications on behalf of the MD.
• Screen and direct phone calls, emails, and other communications to the appropriate parties.
• Prepare agendas, take accurate minutes, and distribute reports for internal and external meetings.
• Organize and coordinate company meetings, events, and conferences.
• Ensure meeting logistics (venue booking, refreshments, technical setup) are well arranged.
• Act as a liaison between the MD and internal/external stakeholders.
• Follow up on action items arising from meetings or communications.
• Assist in the coordination of departmental reports and deadlines.
• Organize detailed travel itineraries, including flights, accommodations, visas, and ground transport.
• Ensure all travel-related documentation is prepared in a timely manner.
• Handle all sensitive and confidential matters with utmost discretion.
• Maintain a professional demeanor in handling all MD-related matters.

KEY REQUIREMENT SKILLS AND QUALIFICATION

• Diploma or Degree in Business Administration, Secretarial Studies, or a related field
• Minimum of 3 years proven experience in a similar executive or administrative support role
• Excellent written and verbal communication skills
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational and time management skills with attention to detail
• Ability to multitask, prioritize work, and meet deadlines
• High level of integrity, professionalism, and discretion