Receivables Assistant at Hotpoint Appliances Ltd

Job Description (adsbygoogle = window.adsbygoogle || []).push({}); Hotpoint Appliances Ltd was established in . Its first store was located in the Sarit Centre shopping mall in Nairobi. In late s Hotpoint was awarded the Sole Distributorship Agency for LG Electronics. Later on, it went on to acquire agencies for other global brands including Ariston, Westpoint and Kenwood. The company quickly expanded its operations throughout Kenya, and by is was on the the region’s largest retailers and wholesalers of consumer electronics and entertainment products. Founded on the philosophy of Customer Value and Service. The company’s success is dependent on building and maintaining customer loyalty. Through strong supplier partnerships, we expect to provide customers with quality products featuring the latest technology, while offering unparalleled after-sales service. Our Vision To enhance the lifestyle of our Eastern African Customers Our Mission To supply and support domestic and commercial electronic appliances Our Core Values Integrity and Excellence We absolutely believe in doing the right thing: for our customers, our people and all stakeholders. Teamwork, Empowerment and Growth We develop ourselves as people, and we work collaboratively between individuals, departments, locations and levels.Job PurposeManage areas of accounts receivable, approving orders, receipt of cheques, and reconciliation of customer payments and accounts. Job Responsibility and Accountability Ensuring proper checks are done before processing customer orders raised by the Sales Team.Communicating to the respective Sales Rep, Sales Head, Senior Credit Controller, and Credit HOD where the order exceeds the credit facility.Ensuring sales and supporting documents are well gathered and arranged before handing them over to the Filing Team.Printing of non-stock-related Invoices and Credit Notes within 48hrsReceipting of customer payments in the ERP System on the same day upon receiving bank statement.Matching of customer payments against invoices and as and when payments are being recorded.Timely uploading withholding VATs on weekly basis.Customer Account opening.Daily processing of customer refunds including VAT refunds.Timely reconciliation of Payment Portal control accounts.Daily scanning of cheques before 11am.Timely performing other Receivables related queries.Facilitating efficient audit for the credit control department.Conducting credit risk assessment and ensuring that mitigation actions are in place.Resolving operational queries with customers and other stakeholdersDaily reconciliation of online account.Process improvement – Assist the Credit Control Manager in coming up most efficient and effective receivables processes.Performing other duties assigned by the Credit Control Manager RequirementsQualification and Experience Bachelor of Commerce (Finance Option)Certified Public Accountant (Part II) Previous work experience of 2 years in Finance or Credit Control. Key Skills: Good communication and interpersonal skillsAbility to organize, multitask and prioritize activities.Teamwork and Collaboration- Ability to deal effectively and courteously with the rest of the team.Should have good work ethics.Resourceful and proactive in dealing with issues that may arise.High attention to detail, excellent analytical, computer skills, and MS Office packages.Knowledge and proficiency in working with ERP Systems.Knowledge of Kenyan tax laws and regulations.Ability to ensure data accuracy and completeness.Ability to exhibit patience and tolerance.Key focus on the quality of work and client relationship.