Request for Proposal (RFP)

PF No. and Title: KE-518 Excavation of farm ponds

RFP Issue Date: 28th August 2026

RFP Questions to be Submitted By: September 1, 2026

Proposal Submission Deadline: September 4th, 2026 by 10:00Hrs EAT

Contracting Entity: Helen Keller International (Helen Keller Intl)

Place of Performance: Tiaty West and Mogotio -Baringo County.

Submission Email: KE-Procurement@hki.org

Email Subject: KE-518 Excavation of farm ponds

Contents of this Document

SECTION 1: Introduction, Eligibility of Bidders, and Definitions 1

SECTION 2: Scope of Work 2

SECTION 3: Proposal Instructions 4

SECTION 4: Evaluation Criteria and Basis for Award 6

SECTION 5: Proposal Validity, Submission Deadline and Instructions 7

SECTION 7: Negotiations 8

SECTION 8: Terms of the Solicitation 8

ANNEX A: Conflict of Interest Disclosure 10

ANNEX B: Format of CV to Be Used for Personnel (One Document Per Person) 12

ANNEX C Financial Offer Format 13

Bidders are encouraged to read this RFP and all attachments in its entirety paying specific attention to the instructions and requirements. Issuance of this RFP does not in any way obligate Helen Keller International to award a contract, nor does it commit Helen Keller International to pay for costs incurred in the preparation and submission of a proposal. All recipients of this RFP shall treat all information and details included herein as private and confidential.

SECTION 1: Introduction, Eligibility of Bidders, and Definitions

Introduction

Helen Keller International (Helen Keller Intl) is a nonprofit organization dedicated to saving and improving the sight and lives of the world's vulnerable by combatting the causes and consequences of blindness, poor health and malnutrition. Helen Keller Intl invites all eligible Bidders to submit proposals for Excavation of

farm ponds

The purpose of this Request for Proposals (RFP) is to select a vendor that will provide best value to Helen Keller Intl, when both technical and cost factors are combined.

Eligibility of Bidders

This RFP is open to governmental, individuals and private companies entities that are deemed capable of implementing the scope of work, with a solid record of integrity and business ethics, and that meet the eligibility requirements stated in this Section.

Helen Keller International

Request for Proposals

Bidders that submit proposals in response to this RFP must meet the following requirements:

 Be a governmental & non-governmental entities (for-profit and non-profit companies, non- governmental organizations (NGOs), etc.) that are legally registered under the laws of the country where it is operating

1) Have demonstrated capacity and expertise to successfully implement the Scope of Work

2) Have completed the required representations and certifications incorporated in this RFP

3) Be willing to comply with relevant donor rules and regulations and Helen Keller Intl requirements.

Note: Helen Keller Intl will not award a contract to any firm that is debarred, suspended, or proposed for

debarment by the U.S. Government, or who proposes to do business with firms or firms’ principals who are

debarred, suspended, or proposed for debarment, in the performance of the requirement of this activity.

SECTION 2: Scope of Work

Helen Keller Intl will evaluate all proposals received in response to this RFP in accordance with the

evaluation criteria described in this document.

This RFP contains the following Annexes:

 Annex A: Conflict of Interest Disclosure

 Annex B: Format of CV to be used for Personnel (one document per person)

 Annex C: Financial Offer template (separate Excel spreadsheets)

 Annex D: Form of Contract

Program Background

Helen Keller International (HKI) is implementing the Riziki Thabiti Project in Tiaty West and Mogotio sub- counties of Baringo County with the overarching goal of strengthening the resilience of vulnerable households through integrated interventions in climate-smart agriculture, water resource management, nutrition, livelihood diversification, and financial inclusion. The project targets 300 vulnerable households, comprising 190 households in Kolowa Sub-county and 110 households in Mogotio Sub-county, with a focus on enhancing household food security, nutrition, and resilience to climate-related shocks.

To address this challenge, the Riziki Thabiti Project is investing in the establishment of 23 farm ponds in the proposed sites to promote rainwater harvesting and water storage for productive use. The farm ponds will provide reliable water for crop production, kitchen gardens, livestock watering, and other livelihood enterprises, thereby enabling households to maximize the benefits of seasonal rainfall while reducing vulnerability to prolonged dry spells. Each farm pond will measure approximately 324 cubic meters (12 m x 9m x 3m) providing substantial water storage capacity to support climate-resilient agricultural production and improve household. The works will include site preparation, setting out, excavation to the required dimensions and depth, shaping and grading of pond embankments and side slopes and proper disposal or strategic placement of excavated material within the site as appropriate.