School Administrative Secretary

 Job Description

Record-keeping

• Responsible for implementing and maintaining all office and school record-keeping systems.

• Develop and tracks records and reports related to incidents, accidents, billing, average daily attendance, and test scores.

• Use both computer and manual filing systems which allow for efficient collection, retention, and retrieval of information.

• Create and maintains student files.

• Maintains records for teacher and school budgets, student body funds, attendance, and other related records as needed.

Document Preparation

• Prepare, create, and compose letters, reports, bulletins, and other documents for the school or instructional programs.

• Answers routine correspondence for the school manager.

• Prepare documents from rough draft, notes, recordings, or oral instructions.

• Submit print requests.

• Prepare reports from confidential records.

• Operate computer and standard office equipment.

Communication/Customer Service

• Act as liaison between the school site and the general public by researching and conveying information concerning rules, regulations, policies, and laws.

• Address standard inquiries by letter, phone, e-mail, fax or personal contact.

• Maintain internal communication system insuring instructional, probation, and support personnel are kept informed of needed information.

• Interact with and assist students when necessary.

• Draft and interpret regulations and deal with queries and complaints procedures.

• Assist students and parents/guardians by explaining and enforcing school requirements.

• Communicate as necessary with supervisor.

• Maintain confidentiality of records.

Qualifications 

• A Diploma or higher in Business Administration or related field.

• Experience in an administrative role.

• Any combination of training and/or experience which demonstrates ability to perform the duties as described.

• Experience working at a school site is desirable.