STAFFING OFFICER
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Job summary
Maintain employee files, contracts, and guard deployment records
Min Qualification:
Certificate
Experience Level:
Entry level
Experience Length:
1 year
Language Requirement:
English
Working Hours:
Full Time - 9 to 5
Applicant Location:
Kenya
Job descriptions & requirements
VACANCY - STAFFING OFFICER
Position: Staffing Officer – Kakamega
Industry: Security
Reporting to: HR Manager
Location: Kakamega (field & office based)
Role Summary
We are looking for a handson HR Assistant to manage both human resources administration and guard force supervision for our Kakamega branch. You will be the bridge between the office and the field – ensuring guards are deployed, disciplined, paid correctly, and supervised on site.
You must be able to ride a motorcycle to visit client locations across Kakamega town and surrounding areas.
Key Responsibilities
HR & Guard Force Administration
- Maintain employee files, contracts, and guard deployment records
- Process attendance, leave, and payroll input for all guards
- Handle recruitment, onboarding, and induction of new security personnel
- Ensure compliance with labour laws and company policies
- Manage disciplinary records, warning letters, and welfare reports
Guard Supervision & Field Duties
- Conduct daily or weekly site visits to inspect guard performance (punctuality, uniform, equipment, logbooks)
- Supervise guard force conduct and immediately address any lapses
- Report operational issues (absenteeism, misconduct, client complaints) to the Branch Manager
- Assist in guard deployment and replacement during emergencies
Riding Requirement
- Use a company motorcycle to move between posts (fuel and maintenance provided)
- Must hold a valid Kenyan motorcycle riding license and have proven riding experience
Requirements
- At least a Certificate in HR Management, Business Administration, or Security Operations, Recruits Training Certificate (NYS) or related field
- At least 1–2 years of HR experience (security, hr, Administration, logistics, or)
- Previous experience supervising security guards is highly desirable
- Must have a valid motorcycle license and ability to ride confidently on Kakamega roads
- Proficient in MS Excel and basic recordkeeping
- Resident of Kakamega or willing to relocate immediately
We Offer
- Competitive salary (based on experience)
- Bike fuel & maintenance allowance (or company bike)
- Opportunity to grow into a Branch HR & Operations role
- Supportive SME environment
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