ASSISTANT HUMAN RESOURCE OFFICER

Location: Nairobi

Department: Human Resource & Administration
Salary: Kshs. 50,000 – 70,000 per month (All Inclusive, Subject to Statutory Deductions)

Age: 30-35 Years

We are seeking a competent, proactive, and highly organized HR Professional to join our team. The ideal candidate must have hands-on experience in a manufacturing environment with a workforce of 200–500 employees and be capable of managing the full spectrum of Human Resource and administrative functions.

Key Responsibilities

• Develop and implement recruitment strategies for casual, contract, and permanent employees.
• Coordinate the entire recruitment process, including advertising, shortlisting, interviewing, selection, onboarding, and induction.
• Engage and deploy casual employees while ensuring adequate staffing levels.
• Prepare, administer, and maintain employment contracts in consultation with management.
• Maintain and update employee records and HR information within the payroll system.
• Process workers' payroll, including attendance, daily worked hours, wages, statutory deductions, and related records.
• Coordinate staff training programmes, identify training needs, and maintain training records.
• Ensure compliance with company HR policies, procedures, labour laws, and the Collective Bargaining Agreement (CBA).
• Handle disciplinary matters, including investigations, warning letters, suspensions, and terminations in accordance with company policy and labour laws.
• Address employee grievances, welfare matters, and maintain effective employee relations.
• Maintain positive industrial relations with employees and relevant stakeholders.
• Manage work injury benefit claims (WIBA), liaise with relevant authorities, and coordinate related court matters where necessary.
• Ensure compliance with Occupational Safety and Health requirements and coordinate workplace health and safety initiatives.
• Manage issuance and control of staff uniforms,personal protective equipment (PPE), stationeries etc.
• Monitor employee attendance, hospital attendance records, leave confirmations, exits, and other employee lifecycle activities.
• Prepare monthly security staff duty rosters.
• Maintain proper custody of HR and Administration records and confidential employee files.
• Coordinate labour-related matters, including inspections, disputes, and statutory compliance.
• Ensure proper workforce planning and deployment to avoid overstaffing or understaffing.
• Perform administrative duties to ensure compliance with reference to; Legal and statutory laws i.e. NEMA, NCC, KEBS, DOSH, NTSA etc.
• Perform any other duties as may be assigned by Management.

Minimum Qualifications & Experience

• Bachelor's Degree in Human Resource Management.
• Must be a registered member of the Institute of Human Resource Management (IHRM).
• Minimum of 5 years' experience in Human Resource Management within a manufacturing environment employing 200–500+ employees.
• Demonstrated experience handling payroll, employee relations, disciplinary procedures, recruitment, performance management, labour laws, and statutory compliance.
• Practical knowledge of Kenyan Labour Laws, Employment Act, Occupational Safety and Health Act (OSHA), Work Injury Benefits Act (WIBA), and Collective Bargaining Agreements (CBAs).
• Experience handling labour disputes, disciplinary hearings, and employee grievance management.
• Proficiency in Microsoft Office applications and HR/Payroll software.
• Strong communication, interpersonal, organizational, and report-writing skills.
• High level of integrity, confidentiality, and professionalism.

Key Competencies

• Excellent interpersonal and negotiation skills.
• Strong leadership and decision-making abilities.
• Ability to work under pressure and meet strict deadlines.
• High attention to detail and accuracy.
• Strong analytical and problem-solving skills.
• Ability to maintain confidentiality and exercise sound judgment.

Application Deadline: 15th August 2026.