Supply Assistant at Bridge Talent Management

Job Description (adsbygoogle = window.adsbygoogle || []).push({}); We are tech powered Employee Outsourcing firm that leverages the right tools bringing the right workforce to your businessAbout Job To assist in supply and operations roles of ensuring smooth operations by ensuring good reporting and co-coordinating the delivery of clean Products, Fuel Oil, Aviation Gasoline, Liquefied Petroleum Gas and other petroleum products for the client through purchases from local and international suppliers. The individual is responsible for assisting in proper bookkeeping of Entries for both local and transit with draw down reports. He / She will be responsible for preparation of monthly import registers by ensuring ASEs/outturn are corresponding with third party reports. Responsibilities Ensure that Corporate bonds for export of products are optimally managed to ensure optimization of the same Maintain an overall break up of each bond in terms of T for loading, T fully loaded awaiting documentation completion and T filled for cancellation with KRA.Maintaining aging analysis of each truck/T loaded from the T date and age of balance not loaded to T date up to the day of report.For T lodged for cancellation with KRA, ensure that fully endorsed T and T1 reports have been attached and the document is complete at the time of filling.Keep a record of aging for T lodged for cancellation from the date Lodged to the date canceled or the date of report.Follow up with sales to ensure that for each T generated, loading is done within 2 days from the date of T.Ensure that endorsed T and T1 reports are obtained and submitted to the clearing agent for every truck loaded within 3 days of loading the truck.Ensure that T for which full documentation of endorsed T have been obtained are lodged with KRA within one day and canceled within two days of lodging with KRA.Achieve a bond T-Over. turnaround of at least 3 times a month for each bond value.Calculated as export to countries other than E.A (per month) divided by total bond value. Payment Processing Ensure all product documentation C11 invoice, F and other penalties are raised within one day and paid within 6 hours of raising. Compiling Monthly Sales Report Compile and ensure timely submission of throughput breakdown data for the previous month to PIPECOR and EPPRA after approval by the Head of Department by 5 th. Confirmation of ASE’S/Letters Ensure all ASEs are confirmed within 2 hours Support supply Manager & Supply analyst on reports and other delegated assignments as need be.Entries Management Weekly report on Custom Entries for all consignments for both local and transport by 5 thweekly report on entry utilization ensures full draw down of entries 3 Entry reconciliation vs stocks available every week. Import Reports Weekly and monthly report on imports register and list of ASEs with confirmation that 3rd party depot has received them.Maintaining updated and crossed referenced files for customers entries, export entries, bond cancellation documents per T. Requirements University degree in Business Administration or any other relevant field in Supply Chain (logistics). At least one to two years of experience in Supply Chain Department.Proficiency in Microsoft Office SuiteAble and willing to travel frequently to field sites.Excellent written and verbal communication skills coupled with good listening and critical reasoning skills.Ability to manage a complex and diverse workload and work with tight deadlines.The ability to work closely within a team and to improvise and work in an atmosphere that can be stressful.Great service attitude towards customer satisfactionDemonstrate ability to handle pressure and perform duties well to completionCapacity Management, Order Processing Management, Inventory Management andOptimization, Knowledge of continuous Process Programs and Demand Management skills