3 at Pwani University

Job Description (adsbygoogle = window.adsbygoogle || []).push({}); Pwani University began as Kilifi Institute of Agriculture in though the first intake of students for the Two Year Certificate Course in Agriculture and Home Economics was in July . By , Kilifi Institute of Agriculture had graduated 3, students. The Institute also hosted a number of Masters and PhD research students from other national universities. On 23rd August , Kilifi Institute of Agriculture was upgraded to a Constituent College of Kenyatta University, and in March , it was given a charter as a full- fledged University. It is strategically placed in the heart of the Coastal region of Kenya in Kilifi Town, right on the Mombasa-Malindi Highway; and is equipped with facilities to offer quality training in Tropical Agriculture, Tropical Medicine, Marine Sciences and Education. So whether you’re finishing high school, beginning university for the first time, or pursuing graduate studies, you’ll find a wide range of options at Pwani University. Our University has more than five schools which all together offer a diversity of degree programmes in the Arts, Humanities, Sciences, Health and Education. The University has engaged highly qualified staff members.REF: PU/ADV/05/06/ REQUIREMENTS FOR THE POSITION OF CLERICAL OFFICER II GRADE 3 This is an entry level to this cadre in the University and appointment shall be on such terms andconditions as may be determined by the University management from time to time depending on age,citizenship or any other reason as may be stipulated in the Kenya Labour Laws. Academic Qualifications The candidate must have a certificate in Clerical Operations/Business Administration/BusinessManagement or any other related area of study from a recognized institution. Experience The candidate must have at least one year work experience in the relevant field. In addition, the candidate must have experience in handling the following: Assist in dispatch of documents Assist in handling of enquiries and requests Assist in management of records and documents Assist in photocopying of documents Assist in receiving of documents Filing Recording Sorting of documents Duties and ResponsibilitiesThe successful candidate will be involved in carrying out the following duties. Opening of files for newly admitted students Filling of all correspondences in students’ files and section’s files Record and monitor the movement of files to and from the registry Provision of all files needed within the section and other sections/departments/schools at the right time and to the authorized persons within the stipulated guidelines Ensuring files are in good order and information is well secure Ensuring that information contained in the files is correct and certified where necessary Preparing outgoing materials received for dispatch Collects and delivers correspondences within the admissions offices: and delivers/collects mails from other sections/departments/schools Sorts, Organizes and arranges the file cabinets under the guidance of the Registry Clerk Archive all old files that are not in frequent use/demand and retrieve the same if need arises Perform any other duties that may be assigned by the immediate supervisor Skills:The candidate must have the following:- Communication skills Computer proficiency skills Interpersonal skills Organisational skills Team work skills Time management skills TERMS OF SERVICE Benefits for the above position include a competitive basic salary, house allowance, medical cover for staff and dependents, life Insurance, opportunities for further development and training and other regular allowances.