EU Grants Manager

Responsibilities

1. Grant Identification & Strategy

• Monitor relevant EU funding opportunities (e.g., Erasmus+, Horizon Europe, Creative Europe, Interreg, LIFE, EuropeAid).
• Map eligibility criteria, deadlines, and funding priorities aligned with the organization’s strategy.
• Develop and maintain a multi-year EU funding pipeline and calendar.
• Advise leadership on upcoming opportunities and partnership-building strategies.

2. Proposal Development

• Lead or coordinate the drafting of grant proposals, including narrative, work plans, budgets, and logical frameworks.
• Collaborate with internal teams and external partners (universities, NGOs, municipalities, and cultural institutions) in proposal preparation.
• Ensure proposals meet all EU formal requirements and evaluation criteria.
• Collect and verify supporting documentation (letters of intent, CVs, legal forms, financial statements).

3. Project & Financial Management

• Oversee the full project lifecycle of EU-funded projects — from contracting and inception to reporting and closure.
• Monitor progress against deliverables, milestones, and financial plans.
• Work with Finance and Program teams to ensure compliant budget tracking and eligible cost management.
• Prepare and submit interim and final reports to the European Commission or relevant funding agency.
• Manage subcontractors, consultants, and consortium communications where relevant.

4. Compliance & Audit

• Ensure full compliance with EU regulations (procurement, publicity, eligibility, ethics, data protection).
• Maintain up-to-date project documentation and audit-ready records.
• Liaise with auditors and grant authorities during project verifications or monitoring visits.
• Advise internal stakeholders on best practices for EU-funded project management.

5. Partnership Building & Representation

• Cultivate partnerships with EU institutions, national agencies, and relevant networks.
• Represent the organization in consortia, stakeholder events, and EU information sessions.
• Coordinate joint proposals and consortium agreements with European partners.
• Strengthen visibility and credibility of the organization in the EU grants landscape.
  

  Qualifications

  1. Bachelor’s degree in European Studies, International Relations, Economics, Public Administration, or related field.
  2. 10+  years of experience in EU grant management, proposal writing, or project coordination.
  3. Deep understanding of EU funding instruments, calls, and application processes.
  4. Strong writing and analytical skills with ability to translate complex ideas into compelling proposals.
  5. Proficiency with EU funding portals (e.g., Funding & Tenders Portal, Erasmus+ portals).
  6. Financial literacy for managing multi-partner project budgets and eligible expenditure rules.
  7. Excellent communication and interpersonal skills, with experience working in multicultural teams.
  8. Strong project management and time management skills; able to meet tight deadlines.
  9. Fluency in English (spoken and written).