Executive Assistant to the CEO

Location: Nairobi (Office-based – View Park Towers)
Working Hours: 4:30 PM – 1:00 AM EAT (08:30 AM – 5:00 PM EST)
Salary: KES 60,000 Gross per month (transport provided on the way back from the office)
Company: U.S. Recruitment Agency (multi-brand group)

Key Responsibilities

· Manage the CEO’s diary and daily schedule — coordinating meetings, calls, and appointments across multiple time zones.

· Handle confidential correspondence, email management, and timely follow-ups on behalf of the CEO.

· Support business development activities through LinkedIn — managing messaging, connections, and outreach campaigns.

· Maintain organised digital files, task lists, and records to support smooth operations across all group brands.

· Prepare reports, meeting notes, presentations, and summaries as required.

· Assist with administrative coordination between internal teams and external partners.

· Anticipate the CEO’s needs and proactively prepare for meetings, tasks, and upcoming priorities.

· Handle travel arrangements, bookings, and other logistical duties as needed.

Minimum Qualifications & Experience

· Minimum 2 years’ proven experience as an Executive Assistant, Personal Assistant, or Senior Virtual Assistant supporting senior management or C-level executives.

· Must have completed a recognised Executive Assistant Certificate or Virtual Assistant Professional Training Course.

· Excellent written and verbal communication skills — particularly for business correspondence, email, and LinkedIn messaging.

· Strong organisational and multitasking abilities, with a track record of managing complex schedules and competing priorities.

· Tech-savvy — proficient in tools such as Google Workspace, Microsoft Office, LinkedIn, and CRM or task management systems.

· Professional discretion when handling sensitive or confidential information.

· Strong attention to detail and ability to work independently without repeated instruction.

· Experience supporting U.S. or international teams preferred.

Ideal Candidate

· Fast, proactive, and highly dependable.

· Communicates confidently and professionally at all levels.

· Comfortable working under pressure and managing multiple moving parts.

· A natural problem solver who anticipates needs before being asked.

· Brings structure, calm, and clarity to a busy executive’s day.