HR & Operational Executive Assistant

Key Responsibilities1. Communication & Email Management• Manage, respond, and organize email communication on behalf of the Field Director.

• Draft and send professional correspondence as needed.

• Prioritize and escalate urgent matters while ensuring timely responses to staff, virtual assistants (VAs), and candidates.

2. Calendar & Meeting Coordination

• Maintain the Field Director’s schedule, coordinating across Kenyan and U.S. time zones.

• Organize meetings, interviews, and virtual sessions via Zoom.

• Prepare agendas, reports, and presentations for meetings.

• Manage travel, expense reports, and confidential documents.

  3. Recruitment Support

  • Coordinate end-to-end recruitment — sourcing, screening, scheduling, and candidate follow-ups.

  • Maintain recruitment pipelines and ensure accurate candidate documentation.

  • Support video introductions and candidate vetting for the U.S. team.

    
    

  4. Onboarding & Training

  • Assist with onboarding new virtual assistants and ensure setup of required accounts and tools.

  • Coordinate training sessions, track completion, and gather feedback.

  • Support performance tracking and identify areas for skill improvement.

    
    

    5. Operational & Administrative Support

    • Prepare reports, presentations, and records for operational tracking.

    • Coordinate meetings, events, and activities for virtual assistant engagement.

    • Handle introductory calls with prospective clients (eligible for performance bonuses).

    • Support the Field Director in HR and general office operations.

      
      

      Qualifications

      • Bachelor’s Degree or Diploma in Business Administration, HR, Psychology, Communication, or related fields.

      • 2+ years of experience as an Executive Assistant, HR Officer, or Administrative Coordinator.

      • Strong written and verbal communication skills in English.

      • Proficiency in Google Workspace, Microsoft Office, Zoom, Slack, HubSpot, Trello, DocuSign, and CRM tools.

      • Excellent organizational and time management skills.

      • Ability to handle confidential information with discretion.

      • Flexibility to work across U.S. and Kenyan time zones.

        
        

        Compensation & Benefits

        • Monthly Salary: Ksh 64,000 (Gross)

        • Paid annual leave & performance-based bonuses

        • Work flexibility & remote collaboration tools

        • Continuous training and professional growth opportunities