MRP Officer

 Location: Mjengo Limited, (Thika, Kenya)

Reports to: Supply Chain / Planning Manager or Head of Operations

Job type: Full-time, on-site (may require occasional weekend during peaks)

Key responsibilities: Daily / Operational

• Run the MRP (daily or per agreed schedule) and review exception reports (shortages, overdue orders, surplus suggestions).

• Raise material requisitions/purchase requests for raw materials (flour, sugar, fats, additives), packaging (wrappers, cartons), and MRO items based on MRP outputs and safety stock levels.

• Monitor stock movements and update system stock balances after receipts, issues, and adjustments.

• Liaise with procurement to expedite critical items and confirm delivery ETA.

• Support production planner with real-time materials availability checks and clip-off decisions.

• Maintain accurate master data: BOMs (Bill of Materials), routings, lead times, scrap factors, pack sizes, and part descriptions. Weekly

• Reconcile physical stock vs. system balances for key SKUs; investigate and report variances.

• Prepare short-term material availability reports for the weekly production meeting.

• Validate supplier lead-time performance and highlight risks to Supply Chain Manager.

• Update and maintain ABC/FSN classifications and recommend changes to reorder points/safety stock where warranted. Monthly / Periodic

• Help produce the MRP-driven monthly procurement plan aligned with demand forecast and sales orders.

• Support month-end inventory close: assist stores team with cycle counts, adjustments and root-cause analysis.

• Review and update lead times, lot sizes, minimum order quantities, and safety stocks based on consumption history and supplier performance.

• Assist in new SKU introductions: set up BOMs, pack codes, and initial MRP parameters; confirm trial consumption and buffer levels

. • Contribute to continuous improvement activities: reduce carrying costs, improve forecast adherence, optimise order quantities. Strategic / Cross-functional

• Work with Demand Planner / Sales to reconcile forecast vs. actual consumption and adjust MRP inputs.

• Partner with Quality, Production and Procurement to resolve rejects, quarantines, and returned materials that affect availability.

• Support supplier development and alternate sourcing efforts by providing consumption and forecasting data.

• Participate in ERP implementation/upgrades and testing related to planning and inventory modules.

Technical skills & tools

• Strong hands-on experience with ERP systems (SAP MM/PP or Business One, Oracle NetSuite, Odoo, Microsoft Dynamics or similar).

• Proficient with Excel (pivot tables, VLOOKUP/XLOOKUP, basic macros).

• Familiar with MRP concepts: BOM, lead time offsetting, pegging, safety stock calculation, lotsizing methods (EOQ, min-max).

• Understanding of GMP, food safety traceability (FIFO/LIFO where applicable), and shelf-life controls for perishable ingredients.

• Ability to interpret production schedules, master production schedule (MPS) and translate into material plans.

Qualifications & experience

• Diploma or Bachelor’s degree in Supply Chain Management, Logistics, Industrial Engineering, Business Administration, Food Technology or related field.

• 2–5 years’ hands-on experience in MRP/planning within an FMCG manufacturing environment — experience specifically in bakery/biscuit/snack manufacturing is highly desirable.

• Demonstrable experience working with ERP planning modules and material planning best practices.

• Knowledge of Kenyan procurement practices, import documentation (SAD forms, clearing processes) and local supplier landscape is an advantage.

Competencies & behaviours

• Analytical and detail-oriented — strong problem-solving and data validation skills.

• Organised and deadline-driven; able to prioritise in a high-speed production environment.

• Good communicator — able to work across Procurement, Stores, Production, Quality and Sales teams.

• Proactive — flags risks early and proposes mitigation (expedites, alternate sources, temporary substitutions).

• Ethical and compliance-minded — maintains accurate records and adheres to food safety and company policies. Key Performance Indicators (KPIs)

• Material Availability / On-time Material Fulfilment (%) — target (e.g., ≥98% for key raw materials).

• Stockouts / Production Downtime caused by materials (hours or incidents) — target: zero critical stockouts.

• Inventory Turnover / Days of Inventory — improvement targets aligned with company policy.

• Forecast-to-Material Alignment (MRP variance) — % variance between forecasted consumption and actual.

• Purchase Order Accuracy and Lead-time adherence by suppliers.