Personal Assistant to the CEO & COO

ABOUT THE COMPANY

Razco Group stands as a leading force in Kenya's food manufacturing and distribution industry, specializing in the production of premium-quality products including ice cream, yoghurt, mayonnaise, sauces, salad dressing, chocolate compound, spreads, puff pastries and many more. Our unwavering commitment to excellence and innovation drives us to consistently deliver exceptional flavors and top-tier quality to our consumers.
At Razco Group, we believe in pushing the boundaries of food manufacturing by integrating cutting-edge technology with time-honored craftsmanship. Our dedication to quality is reflected in every product we create, ensuring that each bite offers a delightful and satisfying experience.
We are dedicated to bringing high-quality food at affordable prices to households across Kenya.

JOB SUMMARY

About the RoleWe are looking for a dynamic, proactive, and highly capable Personal Assistant to provide both administrative and personal support to our COO and CEO in a fast-growing, family-owned FMCG company.This position is ideal for someone who demonstrates drive, emotional intelligence, and initiative, and is eager to grow into an Executive Assistant and eventually Chief of Staff. The right candidate thrives in a fast-paced, high-frequency environment, communicates effectively across teams, and handles confidential matters with discretion.

RESPONSIBILITIES

Executive SupportManage and optimize the COO’s and CEO’s calendars and appointmentsBlock time for strategic thinking and ensure proper meeting buffersAccept, reschedule, or decline invitations professionally on behalf of the executivesCoordinate multi-time-zone meetings, logistics, and internal prioritiesTriage emails, flag urgent messages, and draft responses when appropriatePrepare agendas, pre-read documents, and summarize key pointsJoin meetings to take notes, track action points, and ensure follow-upAssist in creating presentations, briefing documents, and decksOperational and Administrative SupportMaintain dashboards, trackers, and lists of ongoing projectsFollow up with department heads on key deliverablesBook travel, accommodation, visas, and prepare itinerariesSchedule personal appointments, manage reminders, and assist with light family logisticsHandle confidential files, company documents, and brand assetsGrowth and LearningShadow the COO and CEO to learn workflows and executive stylesTake on increasing responsibilities over time, with a clear path to Executive Assistant and Chief of Staff rolesIdentify operational or communication gaps and proactively propose solutionsQualificationsBachelor’s degree in Business Administration, Economics, or related field3 to 4 years of experience in administrative or executive support rolesStrong organizational, communication, and interpersonal skillsHigh emotional intelligence and ability to work well with people at all levelsProactive, detail-oriented, and able to work independentlyComfortable using Microsoft Office (Word, Excel, PowerPoint), Outlook, and collaboration tools (Zoom, Teams, etc.)Tech-savvy, quick learner, and adaptable to fast-paced operationsWillingness to go beyond standard work hours when needed

REQUIRED SKILLS

Problem solving, Travel planning and reservations (leisure, business), Calendar management, Meeting management, Leadership skills, Interpersonal communication, Office administration, management, Email correspondence

REQUIRED EDUCATION

Bachelor's degree