Program Management Associate

ABOUT THE COMPANY

The International Livestock Research Institute (ILRI) works to improve food security and reduce poverty in developing countries through research for better and more sustainable use of livestock. ILRI is a CGIAR research centre – part of a global research partnership for a food-secure future.

JOB SUMMARY

RequirementsBachelor’s degree in project management, business administration, or a related field2 years of experience with Bachelors or 5 years’ experience with DiplomaExperience in project or program management, preferably within research, or donor-funded environmentsDemonstrated experience in accountingEffective administrative skills Effective communication and writing skillsExperience in facilitating teamwork and collaboration across multiple functionsExperience working in an international organization

RESPONSIBILITIES

Maintain an updated calendar of project deliverables, milestones, donor reports, and technical submissions.Support project leads in tracking progress against work plans/deliverables, and coordinating activities across scientific, support, and administrative teams to ensure timely implementationAssist in preparing and consolidating technical reports, dashboards, and key program documentation.Maintain regular communication with partners and collaborators, ensuring consistency of information and timely updates.In liaison with PDAU, coordinate project startup and closure processes in compliance with IITA and donor guidelines.Support the Program Manager (PM) in filing and archiving the program data into respective IITA databases.Contribute to monitoring, evaluation, documentation of results, lessons learned, and process improvements.Support preparation of project budgets, financial forecasts, monitoring of expenditure including highlighting variances requiring corrective actionAssist the Project Manager to review and consolidate financial reports to ensure accuracy and compliance with donor and institutional guidelines.Maintain organized financial records and support audit requirementsCoordinate with Project Development & Administrative Unit (PDAU) and Finance teams during proposal development, budgeting, and management of sub-agreements.

REQUIRED SKILLS

Project management, Reporting, Project preparation and planning, Programme management

REQUIRED EDUCATION

Bachelor's degree