Administration Clerk at Summit Recruitment and search

Anonymous Employer

Admin & Office

Recruitment KSh Confidential
2 weeks ago

Job Summary

Must have a relevant bachelor’s degree

  • Minimum Qualification:Bachelor
  • Experience Level:Mid level
  • Experience Length:3 years

Job Description/Requirements

Key Requirements:

  • Assist technicians and liaise with technicians and stores
  • Prepare lessee invoices
  • Capture service notes
  • Perform general filing and assist with filing as needed
  • Provide customer service in the absence of the customer service consultant
  • Prepare quotes for spares, consumables, and courier costs where applicable
  • Prepare pick slips, physical orders, and confirmation of delivery address to stores for dispatching of orders
  • Prepare invoicing for delivery notes and/or pick slips
  • Send invoice to stores with delivery note (only on consumable orders)
  • Capture stores requisition if the technician could not move the stock
  • Perform inter-branch transfers of stock and consumables if needed
  • Update number control (delivery note and stores requisition spreadsheet)
  • Assist customers and technicians with queries (not service note related)
  • Assist with annual stock takes
  • Assist at the reception as and when required
  • Assist in stores when stores man needs assistance or is off sick
  • Update the back order spreadsheet and inform Marguerite in case of any unavailable parts
  • Perform any function, responsibility, or reasonable task which falls within your vocational ability



  • Must have a relevant bachelor’s degree
  • Must have at least 3 years’ prior experience in an administrative role
  • Strong organizational and time-management skills
  • Good communication and interpersonal skills
  • Ability to work independently and as part of a team
  • Proficiency in Microsoft Office applications
  • Willingness to learn and adapt to changing job requirements.

Deadline for applications: 15th June 2023

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