Administration Clerk at Summit Recruitment and search

Key Requirements:

• Assist technicians and liaise with technicians and stores
• Prepare lessee invoices
• Capture service notes
• Perform general filing and assist with filing as needed
• Provide customer service in the absence of the customer service consultant
• Prepare quotes for spares, consumables, and courier costs where applicable
• Prepare pick slips, physical orders, and confirmation of delivery address to stores for dispatching of orders
• Prepare invoicing for delivery notes and/or pick slips
• Send invoice to stores with delivery note (only on consumable orders)
• Capture stores requisition if the technician could not move the stock
• Perform inter-branch transfers of stock and consumables if needed
• Update number control (delivery note and stores requisition spreadsheet)
• Assist customers and technicians with queries (not service note related)
• Assist with annual stock takes
• Assist at the reception as and when required
• Assist in stores when stores man needs assistance or is off sick
• Update the back order spreadsheet and inform Marguerite in case of any unavailable parts
• Perform any function, responsibility, or reasonable task which falls within your vocational ability

Qualifications:

• Must have a relevant bachelor’s degree
• Must have at least 3 years’ prior experience in an administrative role
• Strong organizational and time-management skills
• Good communication and interpersonal skills
• Ability to work independently and as part of a team
• Proficiency in Microsoft Office applications
• Willingness to learn and adapt to changing job requirements.

Deadline for applications: 15th June 2023