Administration Clerk at Summit Recruitment and Search

Job Description

(adsbygoogle = window.adsbygoogle || []).push({}); Summit Recruitment & Search was established in to address the recruitment, mass recruitment, executive search, outsourcing and training needs of companies based in Kenya or wanting to enter the Kenyan, East African, South African and African market. We have a leading proven track record in our field in South Africa, Uganda, Ethiopia, Tanzania, Rwanda, Nigeria, Zambia, Ghana and many other African countries. We are able to advise on market trends, training requirements, prevailing salaries and offer a complete HR Solution where necessary.

Key Responsibilities:

Overall office administration, which includes the upkeep of office supplies, equipment, and facilities including; making sure everything is in functioning condition and liaising with vendors for repairs or replacements. The initial point of contact for visitors and phone calls. Managing the reception area, processing incoming and outgoing communications (emails, phone calls, letters), and routing them to the proper people or departments. Assist technicians and liaise with technicians and stores Documentation and Record-Keeping: Maintaining accurate records and files Financial Administration: Assisting with financial administration tasks, such as petty cash management, expense tracking, and invoicing, might be required. Assistance with organizing team events, workshops, and training sessions. Office Policies and Procedures: Ensuring compliance with office policies and procedures, including health and safety guidelines, data protection regulations, and other relevant protocols, will be important. Prepare lessee invoices Receive and inspect incoming goods or materials Verify the accuracy of delivered items against purchase orders Record and update inventory levels in our system Organize and store goods in designated locations within the storage facility Conduct regular stock checks and reconcile physical stock with system records Identify and report any discrepancies or damaged goods Prepare invoicing for delivery notes and/or pick slips Perform general filing and assist with filing as needed Provide customer service in the absence of the customer service consultant Prepare quotes for spares, consumables, and courier costs where applicable Prepare pick slips, physical orders, and confirmation of delivery address to stores for dispatching of orders Send invoice to stores with delivery note (only on consumable orders) Capture stores requisition if the technician could not move the stock Perform inter-branch transfers of stock and consumables if needed Prepare pick slips, physical orders, and confirmation of delivery address to stores for dispatching of orders Send invoice to stores with delivery note (only on consumable orders) Capture stores requisition if the technician could not move the stock Update number control (delivery note and stores requisition spreadsheet) Assist customers and technicians with queries (not service note related) Assist with annual stock takes Perform any function, responsibility, or reasonable task which falls within your vocational ability

Qualifications :

Must  have a relevant bachelor’s degree Must  have at least 3 years’ prior experience in an administrative role Strong organizational and time-management skills Good communication and interpersonal skills Ability to work independently and as part of a team Proficiency in Microsoft Office applications Willingness to learn and adapt to changing job requirements.