The Admin Assistant will attend to the day-to-day activities of a reception service in addition to providing general administration duties to ensure the smooth operation of the organization and present a professional image of Homes Universal Ltd.
- Minimum Qualification:Bachelor
- Experience Level:Mid level
- Experience Length:3 years
salary of 30,000
Duties and Responsibilities:
- Ensuring that the reception area is manned and clean at all time
- Receives visitors and ensure respective staff is promptly advised of the arrival of the visitors.
- Ensure visitors are directed to the correct office.
- Receives telephone calls promptly, screens and forwards calls appropriately.
- Preparing tenders within the set deadlines and responsibilities
- Provide callers with directions to the premises.
- Record and promptly communicate messages to respective staff.
- Maintains the incoming and outgoing mail register for deliveries and postage by receiving and recording mail and ensuring incoming mail is distributed promptly and outgoing mail is dispatched promptly.
- Provides general administrative support to the Directors.
- Maintains staff movement diary and meetings room diaries.
- Coordinates replenishing of beverages and ensure beverages for meetings are organized and served promptly.
- Printing of incoming CVs and filling according to position and issue to HR Office.
- Deputize the Personal Assistant to the MD whenever required to.
- Reporting to work at the required time
- Supervise the office cleaners and ensure that one general cleaning is done per week.
- Printing of time and attendance reports every day and analysing the reports weekly.
Desirable Qualification & Experience
- Minimum of Bachelor’s degree in PR, Administration, Customer Relations or other related courses.
- Time Management Skills
- Presentable and Articulate
- Must have a Minimum of 3 years’ experience in a similar role.
· Exceptional customer service skills
to maintain confidentiality of Company information
Important Safety Tips
- Do not make any payment without confirming with the BrighterMonday Customer Support Team.
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