ADMINISTRATOR

Key Responsibilities

1. Office Administration

• Manage day-to-day administrative operations to ensure smooth functioning of the office.
• Maintain and organize office files, documents, and records in a systematic manner.
• Oversee the scheduling and coordination of meetings, appointments, and travel arrangements.

2. Communication and Coordination

• Act as the primary point of contact for internal and external communication.
• Coordinate with various departments to facilitate workflow and ensure timely delivery of tasks.
• Draft and disseminate official correspondence, memos, and reports as required.

3. Resource Management

• Monitor office supplies and place orders to maintain adequate inventory levels.
• Ensure that office equipment is well-maintained and operational.
• Assist in managing budgets and preparing expense reports.

4. Policy and Compliance

• Ensure adherence to organizational policies and procedures in daily operations.
• Maintain records required for audits and compliance checks.
• Assist in the development and implementation of administrative policies.

5. Staff Support

• Provide administrative support to senior management and other staff as needed.
• Organize and facilitate onboarding processes for new employees.
• Address staff inquiries and ensure a positive workplace environment.

6. Reporting and Documentation

• Prepare and submit regular reports on administrative activities and office operations.
• Maintain accurate and up-to-date records of administrative data for reference and reporting purposes.

7. Recruitment and Performance Improvement Support

• Coordinate recruitment processes, including job advertisements, application management, and interview scheduling.
• Maintain a well-organized database of applicants and recruitment activity.
• Facilitate the dissemination and understanding of Performance Improvement Plans (PIPs) with employees and relevant stakeholders.
• Ensure clear communication of objectives, timelines, and responsibilities under the PIP.
• Provide ongoing support to employees to help them meet their performance goals.
• Maintain detailed and confidential records of recruitment and PIP-related activities.

Qualifications and Skills

Minimum Requirements

• Education: Diploma or Bachelor’s degree in Business Administration, Management, or a related field.
• Experience: At least [2–3 years] of experience in a similar role.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

Key Skills

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Attention to detail and problem-solving capabilities.
• Ability to work independently and within a team environment.