Assistant, Global Programs

ABOUT VILLAGEREACH

VillageReach transforms health care delivery to reach everyone, so that each person has the health care needed to thrive. We develop solutions that improve equity and access to primary health care. This includes making sure products are available when and where they are needed and primary health care services are delivered to the most under-reached. Radical collaboration with governments, the private sector and other partners strengthen our ability to scale and sustain these solutions. Our work increases access to quality health care for more than 46 million people in sub-Saharan Africa. VillageReach is incorporated in Washington State and has offices in Seattle (USA), Democratic Republic of Congo, Malawi, and Mozambique.

Summary

VillageReach is searching for an experienced, reliable and task-oriented Assistant. The Assistant will work directly with our African based Vice President for Global Programs and will be responsible for performing a number of administrative duties. The Assistant will report directly to the Vice President, Global Programs.

The ideal candidate is highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced environment. This is an excellent opportunity to join a mission-oriented, global organization.

This position will be based in Africa preferably in Kenya. Preference will be given to applicants legally eligible to work in Kenya.

Description

The Assistant provides administrative support to the Vice President by conducting research, preparing reports, handling information requests and performing clerical functions such as preparing correspondence, arranging conference calls and meetings, and summarizing and following up on actions.

Essential Duties and Responsibilities include the following.

Coordinate and prepare internal-facing and external-facing communications and documents for the Vice President including: responding to emails, interfacing with external partners and internal staff, maintaining records of communication with stakeholders in organizational systems, drafting, reviewing and editing materials, and conducting basic online research and information synthesis Schedule and coordinate meetings, appointments, and travel itineraries. Attend meetings, take notes, communicate and follow-up on actions. Manage credit card reconciliations for both Vice President and prepare expense reports for them post travel. Lead special projects such as coordinating the annual planning process, coordinating large events or webinars, and supporting strategy teams on actions and follow-up as requested. Conduct basic monthly budgetary analysis, using VillageReach financial systems and excel, of the Vice President’s budget and share monthly budget updates.

Other duties, responsibilities, and activities may change or be assigned at any time.

Competencies:

The following competencies reflect what is expected of all VillageReach employees; including examples of how one might demonstrate each of these competencies in one’s role.

Personal Motivation and Drive: Is self-directed in one’s approach to work, but asks for help when needed; holds oneself accountable; undertakes self-development activities; seeks to build and master new skills; looks for and takes advantage of opportunities within the organization Collaboration & Effective Communication: Establishes and maintains effective relations with coworkers, partners & stakeholders and external parties; works collaboratively with others to accomplish organizational and team goals and objectives; works actively to resolve conflicts; expresses ideas and thoughts effectively; selects and uses appropriate communication methods and maintains meaningful communication with virtual coworkers and other parties to keep them informed Commitment to Diversity & Inclusion: Takes personal responsibility for and supports others across the organization in creating and sustaining a diverse work environment where individuals are welcomed, valued, respected and supported; personally committed to attaining cultural competency including self-awareness of one’s own attitudes about culture and cross-cultural interactions; exhibits the willingness and ability to engage openly and respectfully around issues of race, colonialism, identity and culture; upholds equity in access to sharing of information, ideas, and opportunities throughout VillageReach Commitment to Excellence: Produces a high output of work, both in terms of quality and quantity; looks for ways to improve and promote quality; monitors work to ensure quality; has a personal commitment to the mission of VillageReach Solution Orientation & Innovation: Focuses on results and desired outcomes and how to best achieve them; gets the job done; sees opportunities for creative problem-solving while staying within the parameters of good practice; sees old problems in new ways and has novel approaches to solving those problems; contributes original and/or resourceful ideas to their area of responsibility; is able to consider and articulate risks and consequences of proposed innovations and factor these into decision-making

Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Supervisory Responsibilities:

This position has no supervisory responsibilities.

Education & Experience:

Bachelor’s degree At least 1-2 years of administrative experience Advanced Microsoft Office skills, with an ability to become familiar with organization-specific programs and software including Salesforce, PowerBI, Concur, and budgeting software. Experience working with management-level staff in previous positions Fearless in embracing relevant technology including demonstrated ability to easily adopt new tools and processes Excellent written and verbal professional communication abilities

Other Qualifications:

Established cultural competency in partnering with racial, cultural and linguistically diverse groups. Demonstrated understanding of challenges with working in rural, underserved and low-income context; experience living in and/or working in a low-income country a plus.

Environment and Physical Demands

VillageReach has no private offices, employees work in a shared, open environment with task and conference rooms accessible to employees for privacy and meetings. The noise level in the work environment is usually quiet. Due to the time zone differences between our Seattle office and our Country Offices and location of other global staff, US based staff are expected to be available for early morning meetings starting at 6am PST. In addition, our global HQ and Country office staff are expected to be available for late afternoon/evening meetings up to 6pm local time.