Job Summary
The Executive Secretary will provide high-level administrative support to the MD, ensuring efficient operations and confidentiality. The ideal candidate will be proactive, well-organized, and possess excellent communication and coordination skills to manage schedules, prepare reports, and serve as a liaison between the MD and stakeholders.
- Minimum Qualification : Diploma
- Experience Level : Mid level
- Experience Length : 2 years
Job Description/Requirements
Job Title: Executive Assistant
Department: Administration
Reports to: Managing Director
Key Responsibilities:
• Manage and maintain MD schedule, appointments, and travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Organize and coordinate meetings, conferences, and events.
• Take and transcribe minutes of meetings accurately and in a timely manner.
• Conduct research, collect, and analyze data to prepare reports and documents.
• Monitor, screen, respond to, and distribute incoming communications.
• Liaise with internal staff at all levels and external stakeholders.
• Coordinate the flow of information both internally and externally.
• Perform general clerical duties including filing, photocopying, and mailing.
Qualifications and Skills:
• Bachelor’s degree or Diploma in Business Administration, Office Management, or a related field.
• 2 – 3 years of experience in a similar executive support role.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• High proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work under pressure and handle multiple tasks efficiently.
• Professional demeanor with the ability to maintain confidentiality.
Preferred Attributes:
• Knowledge of office management systems and procedures.
• Ability to anticipate needs and think critically.
• Discretion and sound judgment in handling sensitive information.
• High level of integrity and professionalism.
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