Finance and Administration Assistant (Short-term Contract) at CARE

Job Description (adsbygoogle = window.adsbygoogle || []).push({}); CARE International is a major humanitarian agency delivering emergency relief and long-term international development projects.Responsibilities Accounts Payable (AP) / Global AP Process Support and Implementation – 40% Review all supporting documents and ensure supporting documents are accurate; entries are done correctly to the appropriate account codesProvide guidance to staff and budget holders where coding is not done correctly and recommend adjustments accordingly where necessary to comply with donor requirements or accounting standards and organization policiesRaise purchase requisitions in the Enterprise Resource Planning (ERP) systemProcess and ensure accuracy of staff travel advances, reimbursements and travel expense reports Year-end Process – 20% Conduct Trial Balance analysis to establish accuracy of the balances and make the necessary changes on any outstanding balancesReview all transactions and reconcile the Accounts Payable and Accounts Receivable to the General LedgerFollow up any exceptions identified during the analysis and resolve them or refer to the Finance and Operations Manager where guidance is requiredConduct the year end physical inventory count and verification processSupport on the vendor pre-qualification exercise and ensure vendor onboarding done accurately Travel and Events Management – 30% Provide support on events management requests coming from the region, country offices and the wider organizationMaintain oversight of efficient and cost-effective local travel and transport related activities (taxis and rental vehicles) for staff locally and visitors from abroadFlight bookings and management: ensure that bookings are made on the most competitive faresCoordinate local staff movement i.e. organize pick up and drop off for staff who arrive and depart from other countriesAdministration of taxi applications to ensure timely, accurate and updated data maintenance Other Responsibilities – 10% Support procurement of local service providers for office servicesProvide support on regional finance and administration requests RequirementsKey Competencies Customer focus – internal and externalProblem solvingFunctional technical skillsPlanningInformingManaging and measuring workProcess managementExcellent verbal and written communication skills Qualifications and Experience At least 2-3 years’ experience in a similar positionA Minimum of a Bachelor’s Degree in Accounting, Business Administration or FinanceProfessional qualification in Accounting, with a minimum of CPA Part 2 or equivalent in ACCA is requiredProficiency in Microsoft Office, and good skills in using ERP – financial software applicationsStrong analytical skills with ability to set priorities, complete work with minimal supervision, and meet deadlines