Front Office and Administrative Assistant
Green and Gold Consultants Ltd (Green & Gold)
Admin & Office
Green and Gold Consultancy Limited is hiring a Front Office and Administrative Assistant. They are looking for a motivated and dynamic individual with excellent communication and organizational skills. The role involves managing front office operations and providing administrative support to ensure smooth day-to-day operations of the firm.
- Minimum Qualification:Diploma
- Experience Level:Entry level
- Experience Length:5 years
1. Front Office Management:
· Greet and welcome clients, visitors, and guests in a professional and courteous manner.
· Handle incoming calls, inquiries, and redirect them appropriately.
· Manage the office calendar and schedule appointments.
· Maintain a tidy and presentable front office area.
· Manage incoming and outgoing mail, deliveries, and couriers.
· Coordinate meeting room reservations and assist with meeting preparations as required.
· Manage and monitor the use of office supplies maintaining the inventory.
2. Administrative Support:
· Assist with general administrative tasks, including data entry, filing, and document management.
· Perform basic accounting tasks, such as data entry, invoicing and issuing receipts and other related functions as will be advised.
· Provide administrative support to the consulting team, such as scheduling meetings, arranging travel itineraries, and coordinating appointments.
· Prepare and format documents, reports, and presentations using Microsoft Office suite or other relevant software.
· Maintain office supplies inventory and place orders when necessary.
· Assist in organizing company events, meetings, and conferences.
3. Client Support:
· Act as a point of contact for client inquiries, ensuring a prompt and professional response.
· Answer and direct phone calls, emails, and other correspondence as advised.
· Assist with preparing client proposals, contracts, and project documentation.
· Coordinate client meetings and conference calls, including scheduling, logistics, and materials preparation.
4. Day-to-Day Responsibilities:
· Ensure that the office is organized and presentable at all times.
· Oversee and manage office budgets and expenses where necessary.
· Collaborate with other departments to maintain a safe and secure work environment.
· Ensure that all office equipment, including computers, printers, and telephones are in good working condition.
· Put effective and efficient controls on proper use of company resources e.g., printing, stationery and other consumables.
· Maintain accurate and up-to-date records and files.
Qualifications and Skills:
· Minimum Diploma or Degree in Business Administration, or its equivalent.
· Proven experience in a similar role, preferably in a professional services environment.
· Strong interpersonal and communication skills, with a friendly and professional demeanor.
· Proficient in using Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
· Exceptional organizational and time management abilities, with a keen eye for detail.
· Ability to handle multiple tasks simultaneously and prioritize work effectively.
· Demonstrated problem-solving skills and a proactive approach to challenges.
· Discretion in handling sensitive and confidential information.
· Proficiency in English, both written and verbal; additional languages are an asset.
· Knowledge of basic accounting and bookkeeping principles is a plus.
To apply for this position, please submit your updated resume and a cover letter explaining your qualifications and interest in the role to email@example.com not later than 31st May 2023 by 1700hrs EAT.
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