Office Clerk / Administrative Assistant

Administrative & Clerical Support

• Perform general office duties such as filing, data entry, record keeping, and handling correspondence.
• Assist in the preparation and processing of invoices, lease agreements, and other customer documents.
• Maintain organized records of vehicle inventories and client contracts.
• Respond to client inquiries and follow up on bookings and client requests.

Customer Service & Coordination

• Welcome walk-in customers and provide accurate information about available vehicles, rental terms, and pricing.
• Support the scheduling and coordination of vehicle booking and maintenance schedules.
• Communicate with clients professionally via phone and in person.

Driving & Vehicle Handling

• Drive company vehicles for servicing and inspections.
• Ensure vehicles are clean, fueled, and in good condition before and after use.

Marketing & Promotion Support

• Assist with simple marketing tasks taking photos of vehicles for promotions, and updating social media pages.
• Participate in marketing campaigns and field promotions when needed.
• Help maintain the company's online presence by supporting content updates, responding to inquiries, and engaging with customers on platforms like WhatsApp, Instagram, Tiktok or Facebook.

Candidate Requirements:

• Education: Minimum of a high school certificate. Diploma in Business Administration, Marketing, or related field is an added advantage.
• Experience: 1 year in an office, customer service, or operations role. Previous experience in a transport, logistics, or car hire company is preferred.
• Driving License: A Valid driver’s license with a driving record is mandatory.
• Gender Preference: Male candidates are preferred due to the nature of driving and field-related.

Key Skills:

• Strong administrative and clerical skills
• Good communication and interpersonal skills
• Basic knowledge of marketing and social media usage
• Ability to multitask and work with minimal supervision
• Professional appearance and customer-friendly attitude
• Familiarity with MS Office (Word, Excel) and basic computer literacy

Other Requirements:

• Flexibility to work weekends or extended hours when necessary